HR Coordinator

Overview:

This position will support the workforce for matters and questions pertaining to Human Resources functions including greeting visitors to the Norfolk HR Department, will be cross-trained to assist with basic data entry and maintenance in HR Information Systems, preparing, processing, maintaining and controlling personnel documents, status changes, correspondence, and assisting with employee benefits, including but not limited to Workers Compensation, health, vision, and dental benefits, retirement plans, and FMLA.

Description:

The Human Resources Coordinator is the first point of contact for general inquiries in the Norfolk HR office. This position scans and maintains data entries into Laserfiche document management system. This position maintains leave and management tracking (i.e. FMLA, STD, LTD and Workers Compensation), including coordination with third party administrators and reporting to HR Management. This position is responsible for handling Human Resources sensitive and confidential data including but not limited to employee relations data and payroll organizational changes. The position requires for the security and protection of information, data, and files. This position requires originality, with some latitude for unreviewed decision making. Errors in work significantly affect the immediate organizational unit, project, or facet of business activity.

• Greets visitors to the Norfolk HR Department and is first point of contact for general HR-related inquiries.
• Cross-trained on and assists with basic data entry and maintenance in HR Information Systems.
• Prepare, process, maintain and control personnel documents, status changes, correspondence, and reports in Laserfiche.
• Processes and maintains workforce development forms.
• Maintain electronic file for all memos and documents.
• Prepare weekly, monthly, and annual reports.
• Keeps employee file records up-to-date by handling changes in employee status in a timely manner, with appropriate intervals documented.
• Responds to various queries from managers, employees, and outside agencies.
• Maintains current detailed written procedures on all duties and responsibilities.

Qualifications:

• US Citizenship.
• Typically 1+ years of relevant HR experience.
• Proficient in the use of various programs including Microsoft Office Products and Laserfiche, or their equivalents.
• Proficient in the use of a variety of general office equipment and skilled at typing at a speed necessary for successful job performance.
• Adherence in corporate policies and State and Federal Privacy and security laws related to records.
• Must have basic understanding of the principles and procedures of human resources administration.
• Must be able to communicate clearly and concisely, both orally and in writing, and exercise tact and diplomacy in dealing with sensitive, complex, and confidential personnel issues and employee situations.
• Ability to respectfully respond to requests and inquiries from staff and the general public in person and over the telephone.
• Ability to analyze and resolve problems in a logical and effective manner.
• Ability to manage important and complex records and maintain confidentiality.
• Ability to interpret, apply, and explain applicable rules and regulations.
• Must be detail oriented.
• Must be able to understand and follow oral and written instructions.
• Ability to maintain accurate records and files.
• Ability to simultaneously manage multiple job assignments.
• Excellent verbal and written communication skills.

Job Type & Location

This is a Permanent position based out of Norfolk, VA.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Norfolk,VA.

Application Deadline

This position is anticipated to close on Jul 7, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.