HR Coordinator

HR Coordinator

Location: Medford, MA (Onsite - 5 days/week)

Department: Human Resources

Reports To: Director of HR

Compensation: $28.85-33.65/hr

About Fire Equipment Inc. (FEI)

Fire Equipment Inc. (FEI) is a trusted leader in fire protection services across New England. With over 90 years of experience, FEI provides complete fire safety solutions-from design and installation to inspection, testing, and maintenance. Our team takes pride in delivering high-quality workmanship, operational excellence, and exceptional service to both our customers and employees.

Position Summary

The HR Coordinator plays a critical role in supporting the day-to-day execution of human resources, safety, and compliance operations. This is a highly organized, hands-on position focused on accuracy, follow-through, and operational support across multiple HR functions.

This role does not have decision-making authority over HR policy but is essential in ensuring HR processes run efficiently and that employees, managers, and external partners receive timely and accurate support. The position supports a largely field-based workforce and requires strong coordination across departments.

The ideal candidate is detail-oriented, dependable, and experienced in HR operations, with exposure to payroll, benefits, and compliance workflows.

Key Responsibilities

Training & Safety Administration

• Coordinate and register employees for required trainings (JHA, OSHA 10, AIM, etc.)
• Prepare and track monthly training reports and follow up on outstanding requirements
• Prepare, print, and distribute training and certification documentation
• Support onboarding logistics related to safety training and equipment readiness

HR Operations & Compliance

• Maintain accurate employee files (digital and physical), including certifications and benefits documentation
• Scan, log, and organize incoming HR and compliance-related documents
• Assist with internal and external audits by gathering documentation and preparing reports
• Distribute and maintain required labor law postings across branch locations
• Support ongoing HR projects and process improvements

Payroll & Benefits Support

• Assist with preparation and distribution of certified payroll reports
• Support payroll-related administrative tasks as needed
• Process and track benefits documentation (enrollments, confirmations, notices)
• Coordinate employee communications such as 401(k) notices and W-2 distributions
• Maintain and update employee data within ADP and related systems

Employee Lifecycle Support

• Conduct reference checks and assist with pre-employment processes
• Manage and distribute entry and exit interview surveys
• Support onboarding and offboarding logistics, including equipment coordination
• Track employee licenses and certifications and send renewal reminders

Equipment, Inventory & Events

• Manage inventory of employee uniforms, PPE, and company materials
• Prepare onboarding materials for new hires
• Assist with employee events, scheduling, and logistics
• Support internal communications, including newsletter coordination and content collection

Cross-Training & Coverage

• Cross-train on HR administrative functions to provide coverage during absences
• Cross-train on Certificates of Insurance (COI) processes and support administration over time

Additional Responsibilities

• Perform other duties and administrative tasks as assigned to support HR operations and business needs

Qualifications

• 2-4 years of experience in an HR Coordinator, HR Administrator, or HR Operations role
• Exposure to payroll, benefits administration, or compliance processes
• Experience with HRIS systems; ADP strongly preferred
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional handling of confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel)

Compensation & Benefits

• : $28.85-33.65/hr.
• Comprehensive benefits package (medical, dental, vision)
• 401(k) with company contribution
• Paid time off, holidays, and sick time
• Opportunities for growth within HR operations

Why Join FEI?

At Fire Equipment Inc., you'll be part of a team that values structure, execution, and operational excellence. We invest in our employees by providing the tools, training, and support needed to succeed. This role offers a strong foundation for someone looking to grow within HR while making a direct impact on day-to-day operations.

Work Location: On-site / In Person

Fire Equipment Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. EOE disability/veteran.