HR Coordinator

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Job Type

Full-time

Description

Department: Human Resources

Immediate Supervisor Title: HR Director

Job Supervisory Responsibilities: None

Position Summary:

The Human Resources Coordinator serves as the administrative and operational support hub for the Human Resources Department. This position supports recruiting, onboarding, payroll administration, benefits administration, HRIS maintenance, employee records management, compliance documentation, and employee service functions. The HR Coordinator plays a critical role in maintaining departmental efficiency, ensuring accurate employee records, supporting internal controls, and providing exceptional service to employees and leaders throughout the organization.

Essential Job Responsibilities:

Recruiting & Onboarding Support

• Coordinate interview scheduling between candidates and hiring managers
• Process background checks, drug screenings, and employment verifications
• Maintain candidate records within the Applicant Tracking System (ATS)
• Assist with job postings and recruitment advertising
• Support recruiting events, job fairs, and community outreach efforts
• Prepare new hire onboarding packets and orientation materials
• Ensure completion and retention of onboarding documentation
• Assist with I-9 administration and employment eligibility verification
• Support weekly New Employee Orientation activities

Payroll Support

• Assist with payroll preparation activities and payroll audits
• Maintain payroll-related employee documentation
• Process direct deposit forms and payroll-related employee requests
• Assist with payroll reporting and record retention
• Support payroll compliance documentation and audit preparation

Benefits Administration Support

• Assist employees with routine benefits questions
• Support benefit enrollment and qualifying life event processes
• Maintain benefits-related records and documentation
• Assist with carrier communications and benefit reconciliation activities
• Support annual open enrollment activities

HRIS & Employee Records

• Maintain employee personnel files and electronic records
• Ensure documentation is accurately uploaded and retained within HR systems
• Process employee demographic changes and status updates
• Support HR workflow administration and system maintenance
• Maintain organizational charts, employee directories, and departmental records

Compliance & Administrative Support

• Maintain required HR logs and compliance documentation
• Assist with labor law poster administration
• Support audit preparation and document requests
• Coordinate service awards and employee recognition logistics
• Assist with employee communications and HR department projects
• Support departmental process improvement initiatives
• Other duties as assigned

Requirements

Education:

• High School Diploma required
• Associate degree in Human Resources, Business Administration, or related field preferred
• Bachelor's degree in Human Resources, Business Administration, or related field preferred

Experience:

• One to three years of administrative, human resources, payroll, recruiting, or benefits experience preferred
• Experience working with HRIS or HCM systems preferred
• Experience with Paylocity preferred

Other Requirements:

• Regular and reliable attendance is an essential function of the job

Performance Requirements:

Knowledge

• Knowledge of general office procedures and administrative practices
• Basic knowledge of Human Resources functions and employment documentation
• Knowledge of HRIS systems and Microsoft Office applications

Skills

• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Strong customer service and interpersonal skills
• Ability to manage multiple priorities and deadlines
• Strong computer and data entry skills

Abilities

• Ability to maintain confidentiality and exercise discretion
• Ability to establish and maintain effective working relationships
• Ability to work independently and collaboratively within a team environment
• Ability to learn and adapt to changing priorities and systems

Equipment Operated:

• Standard office equipment including computers, copiers, printers, telephones, scanners, and other office equipment

Work Environment:

• Position is located in a well-lit office environment

Mental/Physical Requirements:

• Involves sitting approximately 90 percent of the day, walking or standing the remainder
• Must be able to lift 15 pounds at times