Administrative Skills, Business Administration, Communication Skills, Compensation and Benefits, Content Management Systems (CMS), Customer Support/Service, Detail Oriented, Document Tracking, Employee Benefits, Employee Orientation, File Maintenance, HRIS/HRMS, Healthcare, Hospital, Human Resources, Human Resources Processes, Infectious Diseases, Interpersonal Skills, Logistics, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Onboarding, Operational Support, Organizational Skills, Patient Care, Performance Management, Physical Demands, Presentation/Verbal Skills, Professional License, Regulatory Compliance, State Laws and Regulations, Time Management, Training/Teaching, Training/Teaching Curriculum, Writing Skills
Employer paid benefits - Medical, Dental, and Vision. (includes qualifying dependents)
Wage Compensation - Min: $ 24.24 Max: $ 39.24
Definition of Position:
The Human Resources Coordinator provides front-line administrative and operational support to the Human Resources department. This role serves as a key point of contact for employees, supporting HR processes including onboarding, benefits administration, leave coordination, compliance tracking, and general HR operations. The HR Coordinator helps ensure a positive employee experience while maintaining accuracy, confidentiality, and compliance with applicable regulations.
Responsibilities:
Employee Support & HR Operations
- Serve as the first point of contact for employees with HR-related questions, directing inquiries appropriately.
- Assist employees with benefits questions, enrollment, and life event changes.
- Provide support and guidance related to Leaves of Absence (FMLA, state leave, medical leave, and other applicable programs), in coordination with HR leadership.
- Maintain employee personnel files and HRIS records, ensuring accuracy and confidentiality.
Onboarding & Orientation
- Coordinate new hire onboarding activities, including pre-employment documentation, and onboarding schedules.
- Conduct New Employee Orientation and onboarding day logistics.
- Ensure completion of required employment forms and compliance training.
Compliance & Credential Tracking
- Monitor and track professional licenses, certifications, and required credentials for healthcare staff.
- Notify employees and managers of upcoming expirations and ensure timely renewals.
- Support compliance with regulatory and accreditation requirements (e.g., DNV, CMS, state regulations).
Administrative & Program Support
- Assist with HR reporting, audits, and data requests.
- Provide administrative support for performance management processes, including documentation tracking.
- Assist with special projects, policy updates, and HR initiatives as assigned.
- The employee supports the hospital mission, vision, values, policies, and procedures.
- Participates in required education for DNV programs as applicable to position (reference program education curriculum).
- Performs other related duties as assigned.
Qualifications:
Education
Required: High School Diploma or equivalent
Preferred: Associate’s degree in human resources, Business Administration, or a related field.
Licenses/ certifications/ registrations
Required: None.
Preferred: SHRM or PHR certification.
Experience
Required: One year’s HR experience.
Preferred: Healthcare and union environment experience strongly preferred.
Other:
- Strong organizational skills with attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Excellent interpersonal and customer service skills.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced healthcare environment.
- Proficiency with HRIS systems and Microsoft Office (Word, Excel, Outlook)
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer. Occasional walking, standing, bending, or lifting light office items (up to 25 pounds). Visual acuity to view computer screens and read detailed financial documents. Ability to communicate effectively in person, by phone, and electronically. May be required to move throughout the healthcare facility, including administrative and clinical areas.
Working Conditions:
This position operates in a professional office setting within a healthcare facility. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The office environment is climate-controlled, well-lit, and ergonomically designed for extended computer work. While this role is primarily office-based and does not involve direct patient care, the employee may occasionally be present in clinical areas or interact with staff working in clinical environments. As such, there is a potential for exposure to infectious diseases. The organization provides appropriate training and personal protective equipment (PPE) as needed to ensure safety.