HR Coordinator | Executive Assistant

This is an excellent opportunity for someone who enjoys variety in their workday, thrives in a fast-paced environment, and takes pride in helping employees, leaders, and candidates feel welcomed, supported, and connected throughout their journey with Shenandoah Oncology. While performing the duties of this job, the employee is required to be present at the employment site during regularly scheduled business hours and regularly required to sit or stand and talk or hear.

Overview:

 

 

Human Resource (HR) Coordinator | Executive Assistant

 

Full-Time | Onsite | Monday–Friday, 8:30 AM – 5:00 PM

 

$25.41 - $31.77 per hour. The actual hiring rate may vary based on several factors, including your previous work experience, educational background, the responsibilities of the position, and demonstrated performance. These elements help us ensure a fair and competitive offer aligned with your qualifications and the role's requirements. 

 

Make a Difference Behind the Scenes and Across the Organization

At Shenandoah Oncology, our HR team plays a vital role in creating exceptional employee experience so our team can focus on delivering outstanding patient care. We're seeking a highly organized, service-oriented, and adaptable HR Coordinator | Executive Assistant to support both Human Resources and executive operations across The Practice.

This is an excellent opportunity for someone who enjoys variety in their workday, thrives in a fast-paced environment, and takes pride in helping employees, leaders, and candidates feel welcomed, supported, and connected throughout their journey with Shenandoah Oncology.

Why Shenandoah Oncology?

At Shenandoah Oncology, you'll join a mission-driven organization where every team member plays an important role in supporting exceptional patient care. Guided by The RETIC Way—Respect, Excellence, Teamwork, Integrity, and Compassion—we foster a culture where employees are valued, supported, and empowered to grow.

 

Enjoy the best of both worlds—a close-knit, community-based practice culture backed by the resources, stability, and professional growth opportunities of The US Oncology Network.

 

Benefits & Perks

• Medical, Dental & Vision Insurance
• Clinical Profit-Sharing Program
• Generous Paid Time Off & Paid Holidays
• 401(k)
• Tuition Reimbursement
• Wellness Programs & Incentives
• Employee Assistance Program
• Professional Development Opportunities

Responsibilities:

• Provides administrative support to the Executive Director and HR Leader, including calendar management, scheduling, correspondence, expense reporting, and special projects.
• Supports recruiting operations through job postings, advertising, applicant tracking, candidate communications, interview scheduling, screening coordination, and recruiting-related administrative duties.
• Maintains personnel files, HR records, and HRIS data in compliance with confidentiality standards, company policies, and regulatory requirements.
• Responds to routine employee inquiries and escalates complex or sensitive matters to the HR Leader.
• Prepares reports, presentations, meeting materials, and PowerPoint decks; serves as a meeting notetaker and tracks action items and follow-up activities.
• Coordinates meetings, training sessions, employee events, and company-sponsored activities, including logistics, materials, catering, and event support.
• Manages the scheduling and logistics of onsite pharmaceutical-sponsored educational programs and meals, ensuring compliance with organizational policies and industry regulations.
• Supports employee engagement, recognition, and wellness programs through participation in the Joy and Wellness Committee, creation of recognition materials, and coordination of employee celebrations.
• Maintains SharePoint content and organizational communications, including employee resources, job aids, birthdays, anniversaries, and recognition announcements.
• Supports daily office operations through mail distribution, package handling, supply management, local business errands, and general administrative coordination.
• Performs other duties and special projects as assigned.

Qualifications:

• High School Diploma or equivalent required.
• Minimum of one (1) year of Human Resources experience, or a Bachelor's degree in Human Resources, Business Administration, or a related field required.
• Proficient in Microsoft Office Suite and experience working with HRIS, applicant tracking systems, SharePoint, Canva, or similar platforms preferred.
• Strong organizational, communication, and customer service skills with the ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

 

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employment site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and occasionally required to reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office, clinical or classroom environment and requires significant interaction with corporate and network staff. Work will involve in-person interaction with co-workers and management and/or clients. Work may require occasional travel by automobile.