HR Coordinator
PantherDining
Georgia State University
PantherDining at Georgia State University is currently looking to hire a HR Coordinator. This position supports management with clerical work, such as compiling materials for interviews, maintaining departmental records and files, payroll, answering telephones, taking messages, transferring calls and providing information to the public.
WHAT MAKES GSU A GREAT PLACE?
- Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
- A knowledge-sharing organization that works collaboratively with diverse partners.
- Professional development opportunity and mentorship.
- A rapidly growing center within an academic setting.
WHAT WILL YOU DO:
The ideal candidate will provide human resources, administrative support for PantherDining. The HR Coordinator will also participate in and support various functions in PantherDining and university committees. Must be able to adjust their schedule to meet the payroll deadline, including working weekends and holidays as needed.
DUTIES AND RESPONSIBILITIES INCLUDE:
- Creates job postings in Taleo; communicates with departments for any questions or concerns with the job posting; coordinates with the Recruiter for all posting issues, posting/closing dates, and receiving applications.
- Maintains employment job folders and database.
- Manages the interview process for PantherDining as requested. Prepares paperwork for the interview and contacts candidates for the interview.
- Meets with and reviews interview questions with panel members to ensure all questions comply with departmental compliance and guidelines.
- Serves as a lead person during the interview; prepares interview evaluation forms for HR Officer and hiring officials to review.
- Initiates personnel actions process, monitors personnel action completion status, and updates personnel action spreadsheet(s); operates within the SharePoint system for all the PantherDining positions review.
- Creates departmental personnel files and archives the termination files.
- Processes Clearance Form in FootPrint and reviews the process with employees.
- Conducts business with the PantherTemps office.
- Updates time entries for bi-weekly employees.
- Maintains several departmental databases and cross-references each to ensure accurate, up-to-date information regarding various HR information.
- Provides various reports for internal and external customers.
- Establishes and maintains computer and complex document files for all departmental Human Resources information. This includes the establishment and maintenance of archives.
- Maintains an accurate listing of archive files electronically and on paper.
- Facilitates new employees' onboarding process: meeting with new employees to go over PantherDining and new hire packages, including departmental policies and procedures; assisting new employees in the completion of the new hire package to turn in to Human Resources; directing new employees on getting their uniforms; assisting employees with activating their campus ID and password; setting up GSU email.
- Assist employees with navigating the OneUSG Connect and Taleo onboarding process.
- Enroll time clock employees in the clock and explain the rules of use; report and resolve time clock problems.
- Prepares and emails to PantherDining employees and supervisors for payroll deadlines, special events, benefit updates, etc.
- Executes other departmental duties as necessary, such as typing general correspondence, transmittals, or reports.
- Serves as liaison between PantherDining and the University Occupational Health & Safety Officer.
- Assists in preparing and answering questions for Worker's Compensation Injury Report.
- Performs other duties assigned.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.
Minimum Requirements:
- Bachelor's degree and two years of related experience or a combination of education and related experience.
Preferred Requirements:
- Familiar with GSU policies and procedures.
- Effective organizational skills, time management skills, and communication skills.
- Able to build successful relationships with internal and external customers, co-workers, and administrators.
- Able to work with diverse groups of people.
- Able to work under deadlines and pressure, especially to meet payroll deadlines. Must be able to work independently.
- Demonstrates flexibility to adapt and take on unscheduled assignments.
- Exhibits a positive attitude and follows instructions.
- Ability to contribute ideas and raise proposals for process improvement.
- Experience with OneUSG, PeopleSoft, and Taleo.
- Needs to be a fast learner, a self-starter, detail-oriented, and able to multitask.
- Proficient in using Microsoft Office, Outlook, Word, and Excel.