Position Overview
Our long-term client is seeking a dependable and detail-oriented HR Assistant to support their Human Resources team. This role is ideal for someone who enjoys working behind the scenes, keeping processes organized, and supporting both employees and HR leadership in day-to-day operations. The HR Assistant will play an important role in maintaining accurate employee records, supporting onboarding and compliance, and providing administrative HR support.
Key Responsibilities
Provide administrative support across the full employee lifecycle, including onboarding, offboarding, and employee data updates
Assist with new hire documentation, background checks, I-9 processing, and benefits enrollment support
Maintain accurate and up-to-date employee records within the HRIS
Serve as a point of contact for routine employee inquiries, escalating as appropriate
Support payroll processes by tracking employee changes, timekeeping updates, and documentation
Assist with benefits administration, open enrollment preparation, and employee communications
Coordinate interview scheduling and support recruiting logistics as needed
Prepare HR reports, letters, and internal documentation
Support compliance initiatives, audits, and policy administration
Assist with HR projects, employee programs, and internal events
Qualifications
1–3 years of experience in an HR, administrative, or office support role
Basic knowledge of HR policies, procedures, and employment practices
Strong attention to detail and organizational skills
Professional written and verbal communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook); HRIS experience preferred
Ability to handle confidential information with discretion and professionalism
Reliable, team-oriented, and able to manage multiple priorities
Preferred Qualifications
Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field
Experience working in a structured or corporate environment
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.