HR Administrator/Clerk

The HR Administrator is responsible for coordinating and processing payroll and supporting essential HR administrative functions. This role assists accurate and timely payroll execution, maintains employee data, supports benefits and compliance tasks, and provides employees with responsive, service-oriented support. The position requires strong attention to detail, confidentiality, and proficiency with HR and payroll systems

Transdev is proud to offer:

Competitive compensation package of minimum $19.75/ hourly - maximum $24.40/ hourly

Benefits include:

Vacation: minimum of two (2) weeks

Holidays: 11 days

Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.

DUTIES:

1. Support the processing of biweekly payroll by assisting with data entry and reviewing information for accuracy in accordance with federal, state, and local regulations.

2. Provide support for recruitment functions, taking lead on sourcing and initial contact.

3. Assist with reviewing timesheets, earnings, deductions, leave entries, and adjustments to ensure information is complete and accurate.

4. Help maintain payroll and employee records within the HRIS/payroll systems by updating information as directed.

5. Support the reconciliation of payroll reports by helping identify discrepancies and routing issues to the HR Manager for resolution.

6. Prepare and share basic payroll-related reports with the HR Manager as needed.

7. Maintain employee files and records, including new hire paperwork, status change forms, and termination documents.

8. Prepare standard HR documents, such as offer letters, onboarding packets, and employment verifications.

9. Track required training, certifications, and compliance documents and follow up with employees to ensure completion.

10. Assist with leave administration by gathering paperwork, updating records, and routing information to the HR Manager.

11. Provide support with benefits-related tasks, including enrollment changes, basic questions, and directing employees to appropriate resources.

12. Serve as a first point of contact for routine HR and payroll questions, escalating more complex issues as needed.

13. Provide clear and timely communication to employees regarding pay, benefits, timekeeping procedures, and HR policies.

14. Help guide employees on how to use HR systems, payroll self‑service tools, and required documentation processes.

15. Assist in ensuring compliance with HR and payroll policies, as well as applicable state and federal regulations.

16. Maintain strict confidentiality of all HR and payroll information.

17. Support internal and external audits by gathering requested documents and data for review.

18. Prepare and run routine HR and payroll reports under the direction of HR leadership.

REQUIREMENTS:

• 1-2 years experience of HR and/or Payroll experience preferred
• Transportation experience helpful.
• Excellent communication and presentation skills with ability to influence people at all levels of the organization, both vertical and horizontal.
• Proven problem-solving skills.
• Highly organized and detail oriented with the ability to handle multiple projects simultaneously while exceeding established goals and objectives.
• Proficient in ADP and HRIS systems (i.e., entering, running reports, etc.).
• Trapeze and VDS experience helpful.
• Able to interact effectively with a variety of internal and external customers in various positions.
• Proficient in Microsoft Office software, Excel, and Access.

PHYSICAL DEMANDS:

The physical demands described here are representatives of those that must be met by the employee to successful perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

• 90% of work is accomplished in doors and in air conditioned or well-ventilated facilities.
• 10% of work is accomplished out of doors.
• Performs physical activities that require considerable use of the arms and repetitive hand- wrist-eye and finger motion, and extensive computer work. Must be able to sit for long periods of time. Limited light lifting, balancing, walking, stooping, bending, and reaching required.
• May be asked to travel to company functions or for outside training.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact us.HR.TalentAcquisition@transdev.com

Drug-free workplace:

Transdev maintains a drug-free workplace. Applicants must:

• Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).

• Successfully pass a pre-employment drug screen.

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

California applicants: PleaseClick Herefor CA Employee Privacy Policy.

About Transdev:

Transdev is the largest private sector operator of multiple modes of passenger transit in North America, providing bus, rail, paratransit and shuttle services. We manage over 200 transportation contracts for cities, transit authorities and airports, providing safe, sustainable, and innovative mobility solutions. Our mission is to improve public transportation, to enhance quality of life and contribute to a more sustainable environment.

For more information please visit our website at www.transdevna.jobs

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status or any other classification protected by federal, state, or local law.

Job Category: Administrative / Clerical / Payroll / HR / Accounting

Job Type: Full Time

Req ID: 8141

Pay Group: QQP

Cost Center: 781

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

Drug-free workplace

If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.

California applicants: Please Click Here for CA Employee Privacy Policy.

About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at http://www.TransdevNA.com or watch an overview video.