Principle Duties and Responsibilities:
- Check for accuracy and completion of New Hire Applications. Review information for appropriate experience required.
- File documentation and all related paperwork.
- Collaborate with administration personnel to ensure appropriate follow-up occurs on missing/updated items and maintain personnel records.
- Check references on potential new hires as applicable and submit to manager.
- Provide orientation for new hires, including reviewing the Employee Handbook.
- Schedule training classes for new hires as required.
- Serve as liaison with Benefits, Payroll, and Human Resources (HR) Departments as needed and provide benefit and policy information when required.
- Monitor and track ongoing employee compliance requirements (e.g., licensure, certifications, health clearance, evaluations, etc.). Ensure all documents are filed in Human Resources (HR) files.
- Notify staff in advance of expiration of required items; ensure that all medical documents submitted to agency by field employees are reviewed and approved by Executive Director.
- Maintain, update, and track other employee actions such as terminations, Leave of Absence (LOA), Family and Medical Leave Act (FMLA), vacation, and sick leave.
- Assist with answering phones and handling all calls from potential applicants and general office inquiries.
- Assist with payroll processing.
- Assist with in-services and New Hire classes. Ensure and document attendance. Prepare packets of paperwork and maintain personnel files in a complete, accurate, and organized manner.
- Participate in Human Resources (HR) training and orientation programs to remain current on company policies and requirements.
- Maintain confidentiality regarding all aspects of patients and/or employee information in compliance with the Health Insurance Portability and Accountability Act (HIPAA).
- Maintain compliance with applicable state and federal regulations, company policies/procedures, and accreditation standards.
- Prepare various ad-hoc reports as needed and support other departments within the branch when necessary.
- Provide administrative assistant support to leadership and office operations, including scheduling, document preparation, filing, data entry, and coordination of office activities.
- Assist with maintaining organized records and ensuring employee and client documentation is current and properly filed.
- Support Quality Assurance (QA) activities by assisting with document tracking, audit preparation, and maintaining compliance records.
- Coordinate office communications and assist with maintaining a professional and efficient office environment.
- Perform other administrative and clerical duties as assigned by management.