Position purpose:
Positioned at the intersection of hospitality and operational finance, this position supports the daily accounting activities of the Office of Strategic Venues & Event Services (OSVES). The role is primarily responsible for the execution and coordination of accounts receivable and accounts payable processes, ensuring accurate, timely, and customer‑ focused financial operations. Core responsibilities include generating and processing invoices, assisting with revenue collection (AR), and managing the processing and monitoring of payments (AP). Additionally, this position may assist with training and guiding student workers and support the monitoring of team budgets and financial workflows.
Essential Functions:
Manage and process accounts payable. Prepare event invoices and send invoices to clients in a timely manner. Accurately prepare journal entries for internal transactions. Exhibit proficiency in University and OSVES software systems including but not limited to Momentus Elite (event finance workflows), Banner (university accounting), Jaggaer (university payables).
Manage and collect accounts receivable. Monitor receivables aging. Work closely with departmental liaisons to process payments and deposit internal fund transfers, checks, credit cards, and ACH. Exhibit proficiency in University and OSVES software systems including but not limited to Momentus Elite (event finance workflows), EMS (event scheduling) and Banner (university accounting).
Support management of physical check scanning and deposits. Coordinate with the appropriate Financial Excellence personnel to ensure the timely submission and processing of funds and FOAPALs.
Manage payroll processing for part-time and event staff, including the coordination and communication of vendor time sheets. Ensure accurate and timely payroll edits and approvals. Ensure employees are paid in a timely manner. Ensure accurate and timely record keeping with University Finance.
Assist in the financial processing and distribution of event settlements as needed.
Assist in the management and reconciliation of (several) operating and event budgets as needed.
Hire and supervise student workers that assist with financial tasks. Support development, training, and monitoring of internal financial practices for the Office of Strategic Venues and Event Services. Mentor, coach and guide student learning to foster a co-curricular environment that supports personal flourishing.
The above statements describe the job's essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.