Hospital Manager/Registrar- State Program Admin Supervisor Senior

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How to Post Jobs

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AZA-accredited zoos and aquariums, Related Facilities, Commercial Members, Conservation Partners and Society Partners may post free unlimited online job listings as a member benefit. Non-members can purchase job listings. How to post a job

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Career Center

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Interested in a career in AZA-accredited zoos and aquariums? Learn more about types of zoo and aquarium jobs and relevant education programs in our career center.

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Minnesota Zoological Gardens

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Created by the State of Minnesota, the Minnesota Zoo opened in 1978 with a mission to connect people, animals, and the natural world to save wildlife. Cutting-edge exhibits provide exciting experiences with animals and their habitats introducing guests to species from around the globe. Education programs engage audiences at the Zoo, throughout the region, and around world. Conservation programs protect endangered species and preserve critical ecosystems.

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Hospital Manager/Registrar- State Program Admin Supervisor Senior

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This position is an assisting leadership role, partnering with the Director of Animal Health on oversight of the Animal Health team at the Minnesota Zoo in support of the Zoo's mission to connect people, animals, and the natural world to save wildlife. Provides oversite for the care of the Hospital and Quarantine Animal Collection in collaboration with appropriate Animal Care leads, supervises all aspects of daily operations, and ensures the highest quality professional care, training, and wellbeing for the collection. Obtains and manages the resources needed to support all Animal Health programs.

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This position manages the Zoo animal records and related policies, validates the quality of recorded data, and ensures the legal compliance of all animal transactions. Serves as liaison to government entities and other zoological institutions, including zoological and/or aquarium accrediting bodies, regarding animal records, wildlife permitting, animal transactions, and related matters.

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This position is a member of the Animal Health leadership team and collaborates with other Zoo departments including the Zoo Administrative team. Contribute to initiatives of the CHCB team (Care, Health, Conservation and Behavior) as it relates to the Zoo's strategic priorities in animal care and education.

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This position supports operations across a large campus environment and requires the employee to travel between multiple buildings and work sites located throughout the campus to perform assigned duties and respond to operational needs. The incumbent must be able to travel between campus locations in a timely and reliable manner to carry out essential job functions. When job duties require the operation of a motor vehicle to access work sites, transport equipment, or respond to service needs, the employee must be able to safely operate a vehicle and possess a valid and unrestricted driver's license. This position may also need to travel offsite to support professional development and zoo projects.

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Job responsibilities include, but are not limited to:

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• Exercise supervisory authority while assisting the Director of Animal Health in developing, directing, and managing Animal Health personnel so that required staffing resources are available and strategically invested and department policies are developed and implemented

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• Serve as Hospital Manager for Animal Health so that effective and efficient organization is maintained.

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• Provide Registrar support for the Zoo, including maintaining the computer-based Animal Management Record system ZIMS Species360 for the entry and preservation of animal information with immediate access by Care, Health, Conservation, and Behavior (CHCB), and act as the primary Administrator responsible as the Minnesota Zoo contact with Species 360.

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• Provide program, assistance and management so that required staffing resources are available and strategically invested in hospital operations to ensure support of the Minnesota Zoo's mission and strategic priorities.

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• Oversee all local, state, national and global licenses, permits and legal agreements relating to animal transactions at the Minnesota Zoo including import, export, licensing, capture, transport, educational exhibition, captive breeding and injurious wildlife permits. so that local, state, federal and international laws, policies and guidelines are followed.

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• Administer and provide oversight into all animal transactions involving the Zoo's animal and conservation collections, ensuring that acquisitions and dispositions follow established guidelines. Keep accurate records of animal transactions in progress and completed. Ensure that financial transactions regarding animal acquisitions/dispositions are completed.

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• Administer annual loan agreement between the Minnesota Zoo, other institutions and individuals so that legal documentation exists spelling out the terms of the transactions.

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• Participate in the Minnesota Zoo\s Animal Management Committee meetings to advise on legal requirements regarding animal acquisitions and dispositions.

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Qualifications

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The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position. To ensure accurate evaluation, your resume must clearly describe your experience in the required areas. For each job, include whether it was full-time, part-time, or intermittent/on-call; how many hours per week you worked; and the month and year you started and ended.

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Minimum Qualifications

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• Two (2) years of experience performing analysis, exercising judgment, and relying on specialized knowledge in a related field such as biology, zoology, animal science, or animal behavior.* Bachelor's degree in Biology, zoology, animal science, animal behavior or other closely related field as determined by the agency may substitute for one (1) year of experience. Associate's degree may substitute for six months of experience.

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• Demonstrated emotional intelligence through effective communication, sound judgment, and respectful interactions with employees, peers, and stakeholders.

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• Experience serving as a supervisor, team lead, lead worker, or project lead that included directing or coordinating the work of others, establishing expectations, providing guidance and feedback, and supporting staff in achieving work objectives.

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• Valid current driver's license

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• Experience training and supporting staff by providing guidance on records management, data entry standards, and established procedures while ensuring accuracy and consistency.

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• Strong organizational, communication, and problem-solving skills with the ability to prioritize tasks, adapt to changing priorities, and identify opportunities to improve processes and operations.

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• Demonstrated ability to learn quickly and work independently, developing proficiency in assigned procedures, integrating new information effectively, and completing tasks with limited supervision.

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Preferred Qualifications

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• College degree in biology, records management or another related field or equivalent experience

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• Three (3) or more years of related experience or equivalent combination of education and experience

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• Competent experience with records management, database management or administration, informatics or information technology

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• Completion of the AZA Institutional Records Keeping (IRK) course, Zoological Registrars Association (ZRA) Training Certificate Program, Certified Records Analyst (CRA) or Certified Records Manager (CRM), and/or certifications in records or museum management

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• Experience organizing and prioritizing multiple responsibilities, adapting work plans in response to changing operational needs, and identifying or implementing improvements to processes or operations.

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• Completion of a leadership development program, such as the State of Minnesota Emerging Leaders Institute (ELI), Senior Leadership Institute (SLI) or a comparable program.

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How to Apply

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Apply online by Thursday, August 20, 2026

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Apply online here

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Minnesota Zoological Gardens

13000 Zoo Boulevard

Apple Valley, MN 55124

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