HIM Operations Supervisor

Mindlance

Philadelphia, PA

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JOB DETAILS

SKILLS

Administrative Skills, Business Operations, Customer Support/Service, Data Analysis, English Language, Epic Certification, HIPAA (Health Insurance Portability and Accountability Act), Health Information Management, Health Information Technology, Healthcare, Healthcare Administration, Leadership, Maintain Compliance, Medical Records, Microsoft Office, Operations Management, Patient Care, Performance Reviews, Policy Implementation, Privacy Controls, Problem Solving Skills, Project/Program Management, Quality Metrics, Registered Health Information Administrator (RHIA), Registered Health Information Technician (RHIT), Team Lead/Manager, Time Management

LOCATION

Philadelphia, PA

POSTED

19 days ago

Reason: Vacancy
Department: IS * Business Operations*Philadelphia Campus
Job Category: NC-Non Patient Care-IS
Job Title: HIM Operations Supervisor
Duties: Job summary:The HIM Operations Supervisor provides leadership and supervision to the HIM Operations teams. The HIM Operations Supervisor is responsible for administrative matters relating to health information, oversees the daily work of the HIM operations teams, and is primarily responsible for managing, directing, and coordinating the activities related to all HIM operations workflow. The supervisor will foster working relationships with other departments to ensure timely resolution of any issues within the HIM workflow. Additionally, the HIM Operations Supervisor is responsible for ensuring regulatory compliance and incorporating customer service into daily job duties. Job Responsibilities:-The HIM Operations Supervisor will provide oversight and guidance of all processes and HIM staff related to chart completion, integrity of the medical record, release of information, and scanning.-Identifies and implements changes regarding policy, productivity, and quality measures and assures that staff performance meets expectations. -Evaluate staff performance on an annual basis. Accurately measures and evaluates staff performance, productivity and quality measures and assures that staff follows and meets departmental standards.-Responsible for administrative tasks such as preparing and approving work schedules and timecards. -Represents Health Information Management and attends meetings as directed. -Performs other duties and projects assigned by management. We are looking to thin the span of control of one of our supervisors who currently oversees chart completion, scanning, chart correction and identity. The current supervisor will continue to oversee chart completion and scanning, while this contractor supervisor will oversee identity and chart correction. We are looking for someone with strong background, skills and knowledge when it comes to patient identity, such as patient merging and overlays as well as navigating chart correction cases (preferably with Epic experience in this area) and can lead a team of a couple analysts.

Skills: Required Skills & Experience:-At least five (5) years of HIM experience.-At least two (2) years of Experience progressively leading teams.-Epic proficiency.-Microsoft Office skills.
Preferred Skills & Experience:-At least one (1) year of Cures Act and HIPAA Privacy Rules experience.-At least four (4) years of Leadership experience.-OnBase proficiency.
Keywords:
Education: Required Education:-Associate's degree in healthcare, Information Technology, Business, or related field.
Preferred Education:-Bachelor’s degree in a healthcare-related field.OR-Master’s degree in healthcare, Information Technology, Business, orrelated field.
Required Certification & Licensure:-Registered Health Information Technician (RHIT) from American Health Information Management Association (AHIMA) upon hire.OR-Registered Health Information Administrator (RHIA) from American Health Information Management Association (AHIMA) upon hire.
Preferred Certification & Licensure:-Certified in Healthcare Privacy and Security (CHPS) from American Health Information Management Association (AHIMA).OR-Certified Health Data Analyst (CHDA) from American Health Information Management Association (AHIMA).-EPIC certification. Level 2A - Hybrid No Covid Required
Skills and Experience:
Required Skills:
HEALTH INFORMATION MANAGEMENT
TEAM LEADERSHIP
EPIC PROFICIENCY
MICROSOFT OFFICE
CURES ACT KNOWLEDGE
Additional Skills:
LEADERSHIP
HIPAA PRIVACY RULES KNOWLEDGE
ONBASE PROFICIENCY
Languages:
English
Read
Write
Speak
Minimum Degree Required: Associate's Degree (Community College, MBO)
Patents: No
Publications: No
Veteran Status: No
# of Positions: 1

Schedule:
Start Date: 05/25/2026
Estimated End Date: 08/22/2026
Hours Per Week: 40.00
Hours Per Day: 8.00
Interview Notes: The position is mostly remote but may require being on-site to support the team or for mandatory on-site meetings.
Financials:
Currency USD

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

HIM Operations Supervisor

Mindlance

Philadelphia, PA

About the Company

Mindlance

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