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High-Level Executive Assistant

Zukin Realty

West Chester, PA

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JOB DETAILS
SALARY
$60,000–$65,000 Per Year
SKILLS
Administrative Skills, Brokerage, Budgeting, Business Skills, Channel Strategies, Commercial Real Estate, Communication Skills, Cross-Functional, Customer Relationship Management (CRM) Systems, Detail Oriented, Documentation, Driver's License, Establish Priorities, Executive Assistant Skills , Follow Through, Health Plan, Identify Issues, Interpersonal Skills, Leasing, Legal, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Online Marketing, Operational Support, Organizational Skills, Performance Analysis, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Property Maintenance, Property Management, Property Rentals, Real Estate, Record Keeping, Regulatory Compliance, Time Management, Writing Skills
LOCATION
West Chester, PA
POSTED
Today
Description

We are looking for a High-level Executive Assistant to serve as a strategic partner to the President, supporting executive priorities while overseeing key operational aspects of a commercial real estate portfolio. This role goes beyond traditional administrative support, blending executive coordination, operational oversight, and selective involvement in property performance and leasing strategy.

The ideal candidate is highly organized, business-minded, and capable of managing both executive workflows and high-level property operations with discretion and initiative.

Compensation
  • Base Salary: $60,000 - $65,000
  • Health Benefits
  • 401(k)
  • Paid Time Off


Responsibilities

Executive Support & Strategic Coordination (60%)
• Manage and optimize the President's calendar, priorities, and daily workflow
• Prepare for meetings, including agendas, briefing materials, and follow-ups
• Screen and prioritize communications; draft responses and executive correspondence
• Prepare, review, and organize reports, presentations, and internal documentation
• Maintain confidential corporate records and ensure accurate documentation systems
• Act as a gatekeeper and liaison between the President and internal/external stakeholders
• Support special projects, business initiatives, and cross-functional coordination

Operational Oversight & Property Coordination (40%)
• Oversee high-level operations of the commercial portfolio, ensuring properties run efficiently
• Serve as a point of coordination for tenant relations, vendors, and internal teams (not day-to-day property management)
• Monitor property performance, including budgets, rent collections, and reporting in coordination with internal teams
• Ensure lease timelines, renewals, and compliance requirements are tracked and executed
• Coordinate with the COO, contractors, and vendors on property improvements, tenant fit-outs, and acquisitions
• Maintain visibility into property operations to proactively identify issues and opportunities

Marketing & Leasing Support
• Lead or coordinate marketing efforts for available commercial spaces
• Oversee listing creation, online marketing, signage, and broker outreach
• Support leasing initiatives by coordinating showings and responding to inquiries
• Assist in positioning properties competitively in the market during vacancy periods

Qualifications

• 4+ years of experience in executive support, operations, legal, or commercial real estate
• Strong organizational and project management skills with the ability to manage competing priorities
• Business acumen with exposure to real estate operations, leasing, or property performance
• High level of discretion and professionalism in handling confidential information
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook) and property management or CRM systems (e.g., AppFolio is a plus)
• Ability to work independently while supporting a fast-paced executive
• Bachelor's degree in Business, Real Estate, Property Management, or related field
• Experience with AppFolio or other Real Estate programs is a plus.
• Having a Real Estate license is helpful but not necessary

Key Competencies
• Executive-level organization and time management
• Strategic thinking and problem-solving
• Attention to detail and follow-through
• Strong interpersonal and communication skills
• Adaptability and initiative

Working Conditions
• Office-based with regular property site visits; occasional evenings or weekends for urgent issues or events
• Valid driver's license and reliable transportation

About the Company

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Zukin Realty