Healthcare Programs Specialist

Healthcare Programs Specialist

Salary

$24.64 Hourly

Location

Table Rock Campus (TRC), 7800 Pacific Ave, White City, OR

Job Type

Full-Time Classified

Job Number

02143

Department

Dental Programs

Opening Date

06/08/2026

• Description
• Benefits

Position Description Position TitleHealthcare Programs Specialist Secondary Title

Group / Grade6ClassificationClassifiedWork LocationTRCOvertime EligibleNon-ExemptDivisionStudent Learning & SuccessDifferentialsBilingualDepartmentHealth & Public ServiceReports ToDirector of Dental ProgramsSupervision Received Works under the general supervision of the Director.Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees.Position Summary Provides technical, administrative, and program support services for Allied Health, Dental, and Nursing programs. Serves as a primary departmental resource for students, faculty, staff, and the public regarding program entry, admissions processes, prerequisite requirements, registration, and progression within assigned programs. Assists students with navigating healthcare program requirements, college processes, and available resources while providing procedural guidance related to admissions, enrollment, and program progression. Works collaboratively with faculty, staff, and Health and Public Service personnel to support continuity, consistency, and effective support of departmental programs and student services.

Examples of Duties - Essential Functions

Primary Responsibilities

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Healthcare Program Admissions & Student Support

• Provides information, procedural guidance, and operational support regarding healthcare program admissions, prerequisite requirements, registration, progression processes, and related institutional procedures.
• Assists prospective and current students with navigating healthcare program processes, accessing college resources, understanding timelines and documentation requirements, and connecting with appropriate support services.
• Coordinates and participates in healthcare program outreach, informational sessions, recruitment activities, and admissions-related processes for limited-entry healthcare programs.
• Supports application processing, applicant tracking, admissions communications, and related healthcare program onboarding and progression activities.
• Coordinates the phase II essay portion of the healthcare program applications.
• Maintains accurate student, admissions, and program records while utilizing institutional systems and maintaining confidentiality in accordance with FERPA and institutional procedures.

2.Program Operations & Administrative Coordination

• Coordinates scheduling activities, room reservations, schedule changes, meetings, advisory council logistics, and operational processes supporting Allied Health, Dental, and Nursing programs.
• Prepares, edits, proofreads, and maintains reports, correspondence, agendas, minutes, instructional materials, operational documents, and departmental records.
• Coordinates textbook orders, instructional materials, purchasing activities, travel documentation, reimbursements, and other operational support functions for assigned healthcare programs.
• Serves as an operational resource to faculty, staff, students, and external partners regarding healthcare program procedures, systems, scheduling and departmental operations.
• Assists with operational coordination related to healthcare program events, orientations, meetings, outreach activities, and other departmental functions.

3.Department & Program Support Services

• Utilizes multiple institutional systems and software applications to support admissions, scheduling, records management, reporting, student tracking, operational coordination, and departmental processes.
• Provides administrative and operational support to healthcare faculty, staff, and Health and Public Service personnel to support continuity, consistency, and effective departmental operations.
• Assists with gathering, organizing, maintaining, and preparing program-related data, records, reports, and documentation supporting departmental operations and accreditation-related activities.
• May provide guidance and coordination support to student employees or assist with onboarding and orientation related to departmental procedures and operational practices.
• Collaborates with internal departments, student services personnel, and external partners to support healthcare program operations and student service functions.

4.Other Duties as Assigned

• May participate in College committees and workgroups as assigned.
• Engages in professional development and training opportunities related to assigned responsibilities.
• Supports collaborative working relationships with students, employees, healthcare partners, and community stakeholders.
• Performs other duties as assigned.

Institutional Expectations

• Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
• Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
• Embraces and leverages appropriate technology to accomplish job functions.
• Provides high quality, effective service through learning and continuous improvement.

Screening Criteria

Qualifications & Additional Position Information

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Minimum Qualifications

• Education - Associate's degree in business administration, healthcare administration, education, office administration, or a related field.
• Experience - Minimum of three years of experience supporting administrative operations, healthcare education programs, admissions processes, student services, clinical program support, or related program coordination functions involving multiple stakeholders, timelines, confidential information, and operational processes.

Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.

Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines. 2.Preferred Qualifications

• Experience in higher education, healthcare education, limited-entry admissions processes, or healthcare program support environments.
• Healthcare-related certification, training, or prior experience demonstrating familiarity with healthcare environments, clinical processes, healthcare compliance requirements, or healthcare education settings.
• Experience utilizing student information systems, scheduling systems, database applications, or healthcare program tracking systems in an educational or healthcare setting.

3.Essential Knowledge, Skills, & Abilities (Core Competencies)

• Knowledge - Knowledge of healthcare education program structures, including admissions processes, prerequisite pathways, registration procedures, and progression requirements for limited-entry programs. Understanding of institutional policies, procedures, and systems related to student records, enrollment services, student support services, and student support resources. Knowledge of program coordination practices, including scheduling, data tracking, reporting requirements, and operational support functions. Familiarity with office operations, records management practices, and software systems used to support healthcare and academic programs.
• Skills - Strong organizational, administrative, and program coordination skills to manage multiple processes, timelines, and competing priorities across healthcare programs. Effective written and verbal communication skills to provide clear, accurate, and professional information to students, faculty, staff, and external partners. Proficiency in computer applications and data systems, including spreadsheets, databases, student information systems, and scheduling software. Strong customer service, problem-solving, and interpersonal skills to support students in navigating healthcare program requirements and institutional processes. Basic conversational Spanish preferred.
• Abilities - Ability to manage multiple priorities and deadlines while maintaining accuracy and attention to detail. Ability to interpret and apply established policies, procedures, and program requirements related to admissions, registration, progression, and program operations. Ability to establish and maintain effective working relationships with students, faculty, staff, and external partners. Ability to work independently while adapting to changing program needs and supporting multiple healthcare disciplines and operational activities.

4.Other Requirements

• For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver's License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.

5.Remote Work Options (see AP 7239 Working Remotely for more details)

• This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.

6.Physical Demands

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

• Manual dexterity and coordination are required for more than half of the daily work period while operating computers, keyboards, telephones, and other standard office equipment. The position primarily involves sedentary office and student support work, including prolonged periods of sitting and sustained visual attention for data entry, document review, scheduling, records management, and communication activities. While performing the duties of this position, the employee may occasionally be required to stand, walk, reach, bend, stoop, and handle office materials or supplies. The position requires the ability to frequently communicate verbally and in writing and occasionally lift or move materials weighing up to 25 pounds.

7.Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.

Additional Posting Information

This is a Full-time Classified, 40-hour per week (100%) position in the Health & Public Service department. Starting compensation is entry-level for Group 6 on the 2025-26 Classified Wage Schedule.

Position will remain open until filled, with screening scheduled to begin 6/22/2026. Applications received after the screening date are not guaranteed review. Documents required for submission include an application, cover letter, and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.

Opportunity Starts Here - with people who bring curiosity, creativity, and care to their work. At Rogue Community College, we strive to hire and support employees who enrich our community and bring fresh perspectives to our work. Together, we're creating a welcoming environment where people feel valued and respected, and where innovation grows.

We value the many ways people gain experience and develop skills. If your background doesn't align perfectly with every qualification, we still encourage you to apply. You might be just what we're looking for.

Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at 541-956-7329. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609.

Public Service Loan Forgiveness

Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.

Benefits include family medical, dental, and vision insurance; employee life insurance; paid holidays, sick leave, vacation, contract days, and emergency leave days; 16-credit tuition waiver per quarter; membership in the Oregon Public Service Retirement Plan (OPSRP) when eligible; and eligibility for professional growth funds.

Employer Rogue Community College

Address 3345 Redwood Highway

Grants Pass, Oregon, 97527

Phone (541) 956-7329

Website http://www.roguecc.edu