Healthcare Facilities Manager

Job Purpose

The Healthcare Facilities Manager is responsible for project planning and coordinating the day-to-day preventive maintenance, installation, repair, operational expense management, renovation, construction, courier scheduling and lease understanding.

In addition, you will be responsible for contributing to the growth and success of HealthTexas while upholding our Mission, Vision and Values.

Culture and Values Expectations

At HealthTexas, we believe that our workplace culture is the cornerstone of our success. We are committed to fostering an inclusive, collaborative, and innovative environment where every Associate feels valued, empowered and motivated to reach their full potential. Our culture is the driving force behind our mission "to deliver quality and compassionate care with outstanding service, every patient, every time". As a Healthcare Facilities Manager at HealthTexas we expect you to embody and promote our Values and defined behavioral expectations.

• Integrity: Do the right thing, the right way, every time.

• Be honest and uphold commitments and responsibilities, earn the trust and respect of the team and those we serve, and maintain privacy and confidentiality.

• Compassion: Treat everyone with respect and dignity.

• Foster an environment of inclusivity and well-being, practice patience and empathy, and assume positive intent.

• Synergy: Collaborate to improve outcomes.

• Invite and explore new opportunities, promote effective communication and teamwork, take pride in yourself, your work and HealthTexas.

• Stewardship: Use resources responsibly and efficiently.

• Implement effective strategies to attain goals, achieve maximum productivity and results, and seek continuous knowledge and improvement.

Essential Job Duties and Responsibilities

Facilities & Project Management

• Lead and manage facility-related projects from conception through completion, including capital improvements, renovations, equipment installations, space planning, and infrastructure upgrades
• Develop project scopes, budgets, schedules, and timelines
• Coordinate internal stakeholders and external vendors
• Ensure projects are completed safely, on time, within budget, and in compliance with regulatory and organizational standards

Maintenance Operations

• Oversee and supervise daily maintenance operations across all facilities
• Monitor the quality and completion of maintenance and repair work
• Conduct regular inspections and ensure adherence to established standards
• Assist with maintenance activities for training and operational support when needed

Work Order & Cost Management

• Develop and maintain a comprehensive work order system
• Prioritize, assign, and track maintenance requests
• Communicate timelines with requestors
• Monitor and control maintenance-related expenses and maintain accurate cost records

Staff Leadership & Development

• Supervise and manage facilities staff, including hiring, training, scheduling, performance evaluation, and discipline
• Foster a culture of accountability, teamwork, and high performance
• Approve timecards and PTO while ensuring adequate coverage for operations

Compliance & Safety

• Ensure compliance with all safety regulations, building codes, and healthcare standards
• Conduct periodic facility inspections and report findings to leadership
• Integrate deficiencies into preventive maintenance planning

Vendor & Contract Management

• Manage and oversee contracted services (e.g., custodial, laundry, security, medical equipment, inspections)
• Ensure vendor performance meets contract requirements and service standards
• Review and approve invoices in accordance with departmental procedures

Security & Systems Oversight

• Oversee facility security systems and camera operations
• Manage access to surveillance footage for internal or legal purposes
• Coordinate on-call alarm response scheduling and training

Lease & Administrative Oversight

• Interpret and manage lease terms and obligations
• Maintain responsibility for facility-related documentation and approvals

Additional Responsibilities

• Travel regularly to clinics and facilities within the assigned region
• Perform other related duties as assigned

Experience

• Three (3) to Five (5) years of management experience overseeing building trades (HVAC, electrical, plumbing, carpentry, etc.), preferably in a healthcare environment
• Proficiency in Microsoft Office (Excel and Word)
• Valid driver's license with reliable transportation

Education

• Associate degree in Engineering, Technical Trade, or related discipline
• Equivalent combination of technical training and relevant experience may be considered

Knowledge, Skills, and Abilities

• Strong understanding of:

• HVAC systems and operations

• Commercial roofing systems

• Commercial plumbing systems and repairs

• Ability to manage multiple priorities and complex projects

• Strong leadership, communication, and organizational skills

Work Hours & Travel

• Exempt management position requiring flexibility
• Requires include evenings, weekends, and on-call responsibilities
• Frequent travel to medical offices and sites is required