HealthcareCoalition Preparedness Coordinator
The Healthcare Coalition Preparedness (HCC) Coordinator serves as primary point
of contact for hospitals, healthcare organizations and any applicable coalition
partner within their assigned District for issues relating to IDOH Division of
Emergency Preparedness goals and objectives. The Healthcare Coalition
Preparedness Coordinator serves at the direction of the Director of District and
Local Readiness and respective IDOH DEP Area Supervisor to their area.
Theoverarching responsibility of the Healthcare Coalition Preparedness
Coordinatoris to identify overall preparedness gaps and needs of hospitals,
healthcareorganizations and any applicable coalition partners within their
District,communicate with them and assist in directing to information and
otherresources appropriate to address their needs. It is also the responsibility
ofthe Healthcare Coalition Preparedness Coordinator to work closely with
theRegional PHEP Coordinator to help facilitate coordination between local
publichealth and healthcare partners on preparedness efforts that would require
orbenefit from collaboration between the two programs entities.
EssentialDuties & Responsibilities:
•Communicate regularly with the IDOH DEP District & Local Readiness Managerto
share the needs, challenges, and accomplishments of the healthcareorganizations
within the assigned District and to receive instructions andguidance.
•Participate in IDOH-Division of Emergency Preparedness conference calls
andstaff meetings as scheduled by the respective program manager and IDOH DEP
AreaSupervisor.
• Attendscheduled District Coalition meetings along with the Regional PHEP
Coordinatorassigned to the District as well as any additional healthcare related
meetingsor events as assigned by IDOH DEP Area Supervisor.
• Identifyand communicate any planning, training, and exercise support needs
oractivities to IDOH DEP DLR Manager.
• Provideguidance and answer questions on IDOH preparedness efforts or direct
them towhere they may obtain the requested guidance when necessary.
• Assistin tracking grant deliverable progress and completion during
preparednessactivities, data collection efforts, and inventory tracking as
directed.
• Completeany reporting and/or tracking forms and documents as identified and
requestedby IDOH DEP DLR Manager and/or Director.
• Act asthe liaison to the additional members on behalf of the Coalition
bydistributing and communicating coalition informatics, i.e., marketing
brochurecontaining contact information, standing meeting info, etc.
Establish program objectives, KPIs, and actions toachieve them.
Develop, update, and monitor all policies andprocedures related to the program
area.
Interpret and explain policies, rules, regulations, orlaws to leadership or
customers.
Implement corrective action plans to solve programproblems.
Analyze, prepare, and disseminate monthly and annual program reports.
Review budget and make budgetary recommendations to improve the program area
finances.
Ensure program requirements meet federal and state policies and grants
compliance.
Coordinator and deliver communication plans and communications.
Individuals in this role should minimally be able to articulate or demonstrate
the following:
Demonstrate proficiency & independence utilizing Microsoft suite (Teams,
PowerPoint, Excel, Outlook, etc)
Specialized knowledge in program subject matter obtained through experience
and/or education.
Specialized knowledge of program area including pertinent rules and regulations.
Extensive knowledge of all source materials and references including federal and
state laws governing the programs.
Ability to develop and implement new principles and policies and discern any
far-reaching implications.
Ability to communicate orally and in writing
The ability to apply general rules to specific problems to produce answers that
make sense.
Ability to work effectively with a wide variety of stakeholders.
Working knowledge of accounting and budget principles.
Ability to delegate work, set clear direction, and manage workflow.
Ability to effectively give feedback, provide guidance or corrective action,
coach, and develop employee skillsets.