Health Center Manager

Its rewarding to be on a team of people that truly believe in making an impact! We are committed to building the best primary care environment for patients and are seeking healthcare enthusiasts to join us.

Job Summary

The Health Center Manager leads daily operations of a clinic, ensuring efficient, high-quality, and patient-centered care. This role oversees clinical, administrative, and financial functions to support organizational goals and optimize patient experience. The Manager is responsible for team leadership, regulatory compliance, operational excellence, and the alignment of clinic performance with value-based care (VBC) metrics and strategic objectives.

Essential Duties & Responsibilities

### Clinical & Operational Oversight

Ensure smooth daily clinical operations, optimizing provider schedules and patient flow. Monitor visit types (e.g., AWV, TOC, chronic care) and coordinate team huddles to close care gaps. Supervise EMR workflows, encounter closures, and documentation accuracy. Oversee safety standards (OSHA, HIPAA, CLIA) and ensure readiness for emergencies and drills.

### Administrative & Financial Management

Reconcile daily collections (cash, card, copays), close billing days, and manage petty cash. Oversee clinic expenses in Oracle and ensure financial protocols are followed. Audit scheduling, coverage, interpreter/transportation needs, and room availability. Lead end-of-day reviews and escalate critical issues to leadership.

### Compliance, Safety & Quality

Lead regulatory compliance efforts, including HIPAA, OSHA, infection control, and vaccine storage. Monitor quality dashboards (e.g., no-show rates, vaccination tracking, HEDIS metrics). Lead incident reporting and corrective actions. Serve as site leader for emergency response protocols.

### Patient Experience & Retention

Ensure seamless check-in/out and front desk operations. Resolve complaints efficiently and maintain high satisfaction scores (e.g., Google Reviews). Oversee new patient onboarding, portal use, and patient education. Support non-compliance and disenrollment workflows.

### Value-Based Care & Strategic Initiatives

Analyze performance trends and implement strategies to meet VBC contract goals. Collaborate with care teams and regional leaders to optimize clinical and financial outcomes. Participate in quality improvement workgroups and advocate for operational tools and resources.

### Community Engagement & Growth

Partner with Growth team for clinic tours and onboarding of new patients. Support patient retention efforts and high-touch engagement strategies. Address Social Determinants of Health (SDoH) by coordinating with care managers and community resources.

### Performance

Metrics: HEDIS, STAR, and CAHPS scores; Risk Adjustment / RAF accuracy; Patient satisfaction and retention; Visit capacity and no-show rates; Hospital and ED utilization reduction; Clinical documentation and care plan completion

Additional Duties & Responsibilities

### Timekeeping & Attendance Management

Oversee the accurate and timely submission of employee timesheets, ensuring compliance with organizational policies and labor regulations. Maintain and monitor the PTO (Paid Time Off) calendar, ensuring appropriate staffing coverage and alignment with operational needs. Coordinate with HR and payroll departments to resolve discrepancies and ensure accurate tracking of hours worked and leave balances. Serve as a point of contact for staff regarding timekeeping procedures, PTO requests, and related inquiries.

### Supervisory Responsibilities

### Team Leadership & Development

Hire, train, and manage front desk staff, MAs, and referral coordinators. Conduct regular 1:1s, huddles, and performance reviews. Foster a culture of accountability, service excellence, and staff engagement. Identify training needs and manage performance improvement plans.

Education & Experience

One of the following is required:

• High School Diploma with 5+ years of relevant experience (healthcare or similar service industry).
• Associate Degree with 3+ years of relevant experience.
• Bachelor's Degree in Healthcare, Business, or Public Administration with 2+ years of relevant experience.
• BLS Certification, be able to respond to medical emergencies (Preferred).

Knowledge, Skills & Proficiencies

• Technical & System Proficiency:
• Electronic Medical Record (eCW) - superuser level
• Ring Central - communication systems
• Workday - HR and team management
• Oracle - financial/expense tracking
• Power BI, Excel, Word, Teams, PowerPoint
• Healthcare portals (e.g., Availity, payor systems)
• TripMaster - transportation scheduling
• Compliance tools (e.g., NAVEX)
• Ticketing systems (e.g., Cano.Net)
• Key Competencies:
• Strong leadership and coaching skills
• Excellent communication and conflict-resolution abilities
• Patient-first mindset with a hands-on leadership style
• Proactive problem-solving and escalation judgment
• Deep understanding of VBC and population health goals
• Comfortable working in fast-paced, team-based environments

Behavioral Expectations

• Advocate for your patient as a family member
• Reach out to patient post hospitalization/emergent event/concerning labs and document in eCW, as needed to support clinical
• Greet patient warmly and address them by their preferred name
• Assist physically if patient needs assistance
• Touch base/collaborate with Medical Assistant/Provider frequently to keep an eye on schedule
• Partners with her clinic team- optimize the working partnership
• Support your associates around the clinic to support the team when asked and available
• Bilingual (English and Spanish) preferred

Job Requirements

• Physical Requirements:
• This position works under usual office conditions.
• The associate is required to work at a personal computer as well as be on the phone for extended periods of time.
• Must be able to stand, sit, walk and occasionally climb.
• Physical demands include ability to lift up to 50 lbs.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work Conditions:
• Work will involve constant driving/traveling to assigned clinics/territories.
• Travel Required Amount of Expected Travel:
• Details: Yes
• 0-25%
• Tools & Equipment Used:
• Computer and peripherals, standard and customized software applications and tools, and usual office equipment.

Disclaimer

The duties and responsibilities described above are designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain, or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

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