Head of Facilities, Libraries & Museum

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Starting at $87,500 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume and Cover Letter are required

Job Details

Job Summary

This position will oversee daily operations and maintenance of UTSA Libraries and Museums facilities, ensuring spaces are safe and welcoming for all. The Head of Facilities will lead innovative space planning and renovation projects that align with our strategic vision, while managing budgets and resources efficiently using online facilities management tools. In addition, this role will supervise and support a dedicated team, fostering an environment of growth and collaboration. Serve as a liaison between our leadership and university facilities departments, driving compliance and sustainability initiatives. Lastly, this position will oversee the organizations project portfolio and project management processes.

Core Responsibilities

• Oversees daily operations of the libraries and museum facilities and manages maintenance and repair schedules to minimize disruptions. Develops and implements safety protocols and emergency preparedness standards in compliance with university guidelines, monitors facility conditions, and maintains vendor relationships to address service needs efficiently. Coordinates with custodial services to ensure a clean, safe, and welcoming environment across all library and museum facilities.
• Leads space planning and renovation projects, coordinating with stakeholders to meet UTSAs strategic objectives. Collaborates with Libraries and Museums leadership on long-term space plans, accessibility, and energy-efficiency projects. Supports relocation or refurbishment projects, ensuring timely execution and adherence to budget.
• Oversees the Libraries and Museums strategic project portfolio, project governance, and project processes. Ensures multi-directional strategic project communication among project managers, stakeholders, and the organization at large. Advocates for the use of project management in accomplishing strategic and complex work.
• Manages the facilities budget, tracks expenditures, and identifies cost-saving opportunities. Oversees the university's inventory process for Libraries and Museums, ensuring accurate asset tracking, compliance, and reporting. Responsible for procuring equipment and furniture and collaborating with university partners on capital expenditure requests for upgrades and improvements. Works with enterprise systems, including iService Desk and PeopleSoft.
• Supervises and supports facilities staff by fostering collaboration, providing regular feedback, coaching, and mentorship, and coordinating training and development opportunities. Directs the daily activities of facilities personnel, including custodial, maintenance, logistics, and administrative support staff. Leads the Facilities Working Group in developing and implementing strategic projects that align with the Libraries and Museums mission and goals.
• Ensures compliance with UTSA policies, state and federal regulations, and facility operations standards and maintains accurate records of inspections, repairs, and routine maintenance. Develops and maintains facility usage and occupancy reports and coordinates emergency management and business continuity planning. Coordinates with risk management and police to ensure compliance with fire codes, ADA requirements, and other safety regulations.
• Serves as the primary liaison between Libraries and Museums leadership and the university's facilities and real estate departments, addressing facility-related needs and concerns. Leads meetings with key stakeholders to review facility updates, share plans for upcoming projects, and gather feedback on facility needs. Advises the Vice Provost on facilities matters. Collaborates on sustainability projects and ensures compliance with lease agreements for storage spaces.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's degree in a related field.
• Seven (7) years of work experience in Higher Education or related experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Proficiency with software management systems and technology.
• Demonstrated experience with cloud-based project management tools.
• Familiarity with asset and inventory management.
• Familiarity with universal design principles and ADA.
• Managerial experience, specifically in a university or library setting.
• Experience managing large capital projects

Knowledge, Skills, and Abilities

• Verbal and Written Communication
• Familiarity with Asset and Inventory Management
• Familiarity with universal design principles and ADA
• Collaboration
• Management
• Customer Service
• Project Management
• Cloud-based project management tools
• Microsoft Office Suite

Working Conditions

• Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary depending on the departments needs.

Physical Demands

• Ability to exert up to 50 pounds of force to lift, carry, push, pull, or otherwise move objects.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.