Case Management, Communication Skills, Community and Social Services, Computer Skills, Criminal Justice, Customer Support/Service, Detail Oriented, Documentation, High School Diploma, Legal, Maintain Compliance, Microsoft Office, Organizational Skills, Paralegal, Presentation/Verbal Skills, Public Administration, Record Keeping, Social Work, Team Player, Time Management, Writing Skills
Overview
The Guardianship Compliance Clerk is responsible for assisting with the administration and oversight of the County Surrogate''s Guardianship Monitoring Program. This position helps ensure court-appointed guardians remain compliant with New Jersey''s annual reporting requirements for incapacitated adults. The Guardianship Compliance Clerk monitors deadlines, reviews court filings for completeness and accuracy, maintains electronic court records.
This position offers an excellent opportunity for individuals interested in the legal field, public service, or court administration to gain valuable hands-on experience in the judicial system.
Responsibilities
- Monitor annual guardianship reporting deadlines and maintain an accurate compliance calendar.
- Proactively notify guardians at least 60 days before annual reports are due.
- Communicate with guardians regarding filing requirements and provide procedural guidance.
- Review annual reports for completeness and accuracy.
- Upload reports and supporting documentation into the Judiciary''s eCourts system.
- Track outstanding reports and follow up on delinquent filings.
- Coordinate with the Superior Court regarding non-compliant guardians and assist with Orders to Show Cause and other enforcement actions.
- Maintain accurate case records and detailed compliance logs.
- Safeguard confidential court records and sensitive personal information.
- Assist with special projects and other duties related to the Guardianship Monitoring Program as assigned.
Qualifications
Qualifications
- High school diploma required; associate''s or bachelor''s degree preferred.
- Interest in law, public administration, criminal justice, paralegal studies, social services, or a related field.
- Legal, court, administrative, or customer service experience preferred but not required.
- Entry-level candidates with strong organizational skills and a willingness to learn are encouraged to apply.
Knowledge, Skills & Abilities
- Exceptional attention to detail and organizational skills.
- Ability to manage multiple deadlines and maintain accurate records.
- Strong written and verbal communication skills.
- Ability to handle confidential and sensitive information with professionalism and discretion.
- Strong computer skills, including Microsoft Office; ability to learn court case management systems such as eCourts.
- Ability to interact compassionately and professionally with guardians, attorneys, court personnel, and members of the public.
- Ability to work independently while contributing to a collaborative team environment.
- The anticipated starting base pay for this position is: $18.50/hr
Middlesex County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other characteristic protected by law.