Greenhouse Systems Administrator

Build the Future with Us  EquipmentShare is Hiring a Greenhouse Systems Administrator

At EquipmentShare, were not just filling a role were assembling the best team on the planet to build something thats never been built before. Were on a mission to transform an industry thats been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

Were hiring a Greenhouse Systems Administrator working remotely (Corporate Headquarters in Columbia, MO), and were looking for someone whos ready to grow with us, bring energy and drive to their work, and help us build the future of construction. 

The Greenhouse Systems Administrator will serve as the primary owner and subject matter expert for Greenhouse Recruiting and related talent systems. This role is responsible for driving system strategy, managing integrations, and optimizing configuration through scalable, automated solutions. This individual will partner cross-functionally with Recruiting, Recruiting Operations, and IT to enhance system capabilities, improve data flow, and support business growth through technology. This role requires a strong sense of ownership, the ability to translate business needs into technical solutions, and a bias toward action in driving system improvements.

Primary Responsibilities

• Own the overall administration and configuration for Greenhouse Recruiting
• Design, scope, and implement integrations between Greenhouse and other systems (e.g., Workday)
• Gather and translate business requirements into clear technical specifications for integrations and system enhancements
• Partner with vendors and internal teams to deliver integration solutions, including managing timelines, requirements, and quality assurance
• Monitor, troubleshoot, and optimize system integrations, APIs, and data flows to ensure reliability and data integrity
• Partner with Recruiting and Recruiting Operations teams to translate business needs into scalable system solutions and workflows
• Lead system implementations, new feature rollouts, and vendor integrations from discovery through deployment, including testing and QA
•  Proactively identify opportunities for system improvements and take ownership of driving solutions from concept through execution

Why EquipmentShare?

Because we do things differently and we think youll feel it from day one. Were a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesnt just run our business it also makes your job easier, safer, and more connected. Whether youre behind the wheel, under the hood, leading a branch, or closing deals tech supports you, and you drive us forward.

Were a team of problem-solvers, go-getters, and builders. And were looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Unlimited PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights
• 16 hours of paid volunteer time per year give back to the community you call home
• Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team thats not just changing an industry for the sake of change were transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and youre excited about the opportunity to grow within a fast-paced, mission-driven environment.

Were looking for people who:

• See challenges as opportunities
• Embrace change and continuous improvement
• Bring energy, effort, and optimism every day

Skills & Qualifications 

Required Skills/Abilities: 

• Strong understanding of recruiting operations and end-to-end hiring workflows
• Deep experience administering an ATS (Greenhouse strongly preferred)
• Solid understanding of system integrations, APIs, and data flows between platforms
• Experience scoping integration requirements, including writing clear briefs, partnering with vendors, and validating outputs through testing and QA
• Excellent communication skills, with the ability to clearly explain system concepts and data insights to both technical and non-technical audiences
• Strong sense of ownership with a bias toward action; proactively identifies issues and drives solutions independently

Education and Experience:

• At least 4 years of experience in HRIS, Recruiting Systems, or Systems Administration roles
• Proven experience owning or heavily administering Greenhouse or a comparable ATS
• Hands-on experience building or managing system integrations (ATS ? HRIS ? vendors)
• Experience leading system implementations, enhancements, or process redesign initiatives

Physical Requirements: 

• Required a minimum of quarterly paid travel to meet with various stakeholders and team members
• Ability to work standing and sitting for extended periods of time

EquipmentShare is committed to a diverse and inclusive workplace. EquipmentShare is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation,protected veteran status, disability, age, or other legally protected status.

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative A Workplace For All is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here because you do.

EquipmentShare is an EOE M/F/D/V.

Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.

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