Grants Development Coordinator
Salary
$63,242.00 - $71,190.00 Annually
Location
WCTC Pewaukee Campus, 800 Main Street, Pewaukee, WI 53072, WI
Job Type
Full time
Job Number
2026-06-12 TW
Department
Auxiliary & Administrative Operations
Opening Date
06/22/2026
Closing Date
7/12/2026 11:59 PM Central
Grade/Level
E04
Description
WCTCs Office of Grants and Resource Development is excited to be hiring for the Grants Development Coordinator role. This individual will collaborate with key College personnel to identify, pursue, secure, and administer external funding, with particular emphasis on state and federal grants, to expand and/or augment instructional programs and services. Provide administrative, financial, and compliance support across the full grant lifecycle, including funding opportunity sourcing, proposal development (narrative and budget), award setup, monitoring, reporting, and closeout, in accordance with funder requirements, state and federal regulations, and College policies and procedures.
Characteristic Duties and Responsibilities (include, but not limited to)
ESSENTIAL DUTIES AND RESPONSIBILITIES
This position description is not intended to be all inclusive and may include other job-related duties as assigned.
Federal and External Grant Sourcing and Development
Proactively identify and track external funding opportunities, including federal, state, and private grants, aligned with institutional priorities.
Partner with key College personnel to revise, edit, and finalize grant and contract proposals, providing timely guidance on compliance, budget development, and submission requirements.
Apply district policies, procedures, and funder guidelines when planning, writing, and submitting grant applications.
Utilize Requests for Proposals (RFPs), Notices of Funding Opportunity (NOFOs), and funder communications to ensure proposals are complete, accurate, and compliant.
Budget Development and Regulatory Compliance
Develop and review grant and contract budgets to ensure alignment with internal controls, allowable cost principles, and state and federal regulations (including federal uniform guidance, as applicable).
Ensure consistency between narrative commitments and budgetary allocations.
Grant Award Administration and Monitoring
In conjunction with Grant Managers, coordinate the setup and ongoing monitoring of awarded grants and contracts throughout the project lifecycle.
Identify grant-related issues, including reporting deficiencies, compliance risks, or financial anomalies, and notify Grant Managers of their responsibility to resolve identified issues.
Financial Analysis and Reporting
Analyze the budget status of each grant and contract on a monthly basis and communicate variances, trends, and areas of concern to Grant Managers and other responsible parties.
Coordinate, review, and revise funder-required financial and compliance reports, including federal grant reports, prior to submission.
Maintain audit-ready grant records and documentation in accordance with funder, state, and federal requirements.
Policies, Procedures, and Training
Continually review, improve, and develop grant-related materials (forms, manuals, and guidance) for department and campus-wide use to ensure compliance with evolving regulations and best practices.
Provide training and technical assistance to campus personnel related to grant processes, documentation, and compliance requirements upon request.
Budgeting and Systems Management
Prepare the College's Fund II Budget through review and collection of current and projected grant data.
Maintain and update detailed grant and contract records in Banner to support accurate tracking, reporting, and analysis of grant activity.
Other Duties
Serve as the College's representative on system-wide committees, collaborating with peer institutions to advance shared priorities.
Participate in special projects, cross-functional initiatives, and other assignments of a similar nature and level.
Minimum Qualifications
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
EDUCATIONAL AND EXPERIENCE REQUIREMENTS:
Supplemental Information
The Grants Development Coordinator is a fulltime position and benefit eligible.
Application Details
All applicants (both internal and external) must submit a completed application along with a current resume. Submitting a cover letter is optional but may help us learn more about your experience and interests.
Interviews:
Selected candidates will be invited to an on-campus interview. Interview date is to be determined.
Internal team members are encouraged to grow their careers at WCTC! To be eligible to apply for a new role, employees must be in their current position for at least six (6) months.
WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to:
Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
WCTC provides excellent benefits for our employees. Typical benefits for full-time employees (part-time employee benefits may be prorated) may include:
Employer Waukesha County Technical College
Address 800 Main Street
Pewaukee, Wisconsin, 53072
Phone 262-691-5223
Website http://www.wctc.edu