Grants Contracts Coordinator

Job Description - Grants Contracts Coordinator (26141695)

Position Title:

Grants Contracts Coordinator - (26141695)

Note: Employees for the State of Montana must reside within Montana. All applications and required application documents must be submitted through the MT Careers site at: https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=26141695&tz=GMT-06:00&tzname=America/Denver

This role connects public resources with real community impact by helping the State of Montana secure and manage funding that supports workforce programs and services. As a Grant Writer, you will play a key role in ensuring grant opportunities are identified, pursued, and managed effectively to benefit Montanans. You will work in a collaborative, mission-driven environment that values strong communication, accountability, and continuous improvement.

MISSION STATEMENT:

Empowering all Montanans through work and opportunity.

It''s about the people and the impact we make in our communities every day. We are proud of our open, team-based, supportive, and collaborative work environments. Learn more about DLI here.

POSITION OVERVIEW:

The Legal Services unit supports the Department of Labor & Industry by providing guidance and coordination on grants, contracts, and compliance requirements. This position serves as the primary coordinator for identifying funding opportunities, developing grant applications, and managing awarded grants. The role works across divisions and with external partners to align funding strategies with program needs. This position contributes to the department's mission by ensuring resources are secured and administered in a compliant, efficient, and impactful manner.

WHAT'S IN IT FOR YOU:

• Meaningful public impact: Support programs that strengthen Montana's workforce and communities by securing and managing critical funding.
• Specialized professional growth: Build expertise in grant writing, contract coordination, and compliance within the public sector.
• Collaborative work environment: Partner with program staff, legal teams, and external stakeholders across the state.
• Transferable skill development: Strengthen skills in research, persuasive writing, project coordination, and regulatory analysis.
• Mission-driven culture: Contribute to an organization that values public service, accountability, and continuous improvement.

ESSENTIAL FUNCTIONS:

• Identify funding opportunities: Research and evaluate federal, state, and other funding sources to support agency programs and initiatives.
• Develop grant applications: Prepare, write, and submit competitive grant proposals in collaboration with internal stakeholders and subject matter experts.
• Manage grant lifecycle: Coordinate grant activities from application through award, renewal, and closeout to ensure continuity and success.
• Ensure compliance: Monitor grant agreements, contracts, expenditures, and activities to ensure adherence to funding requirements and regulations.
• Prepare financial reports: Compile and analyze financial, audit, and performance reports to meet grant and contract obligations.
• Analyze project costs: Review and assess project budgets and expenditures to support accurate reporting and funding decisions.
• Review contractual requirements: Interpret contract provisions and identify actions needed to meet governmental and funding requirements.
• Evaluate program effectiveness: Conduct periodic reviews of grant-funded programs to assess outcomes and support continuous improvement.

REQUIRED SKILLS AND COMPETENCIES:

• Written communication and proposal development: Develop clear, persuasive, and well-structured grant applications, reports, and supporting documents.
• Research and analytical thinking: Identify funding opportunities, analyze requirements, and synthesize complex information into actionable proposals.
• Organization and project coordination: Manage multiple grants, timelines, and competing priorities while maintaining accuracy and attention to detail.
• Collaboration and stakeholder engagement: Work effectively with internal teams, community partners, and government entities to gather input and align priorities.
• Compliance and regulatory awareness: Interpret and apply grant requirements, contracts, and policies to ensure accountability and proper use of funds.
• Time management and adaptability: Produce high-quality work under tight deadlines and adjust to changing priorities and funding cycles.

MINIMUM QUALIFICATIONS (Education and Experience)

• Demonstrated experience developing written materials such as grant applications, proposals, reports, or other structured documents that require clarity, accuracy, and persuasive communication.
• Experience coordinating projects or programs that involve multiple stakeholders, timelines, and compliance requirements.
• Experience researching, interpreting, and applying policies, contracts, funding requirements, or regulatory guidance.
• Strong organizational skills, with experience managing multiple priorities and meeting deadlines in a fast-paced environment.
• Proficiency with standard office software, including word processing, spreadsheets, and email systems, and the ability to learn new systems as needed.
• A bachelor's degree in a relevant field (such as public administration, communications, business, or a related area) or equivalent experience.

HOW TO APPLY FOR THIS OPPORTUNITY:

A complete state application is not required; however, you will need to initiate the application and attach the resume, cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application, but the application will not be scored or reviewed.

Failure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process.

Tip: When attaching your resume, cover letter or other required documents you must mark the attachments as "RELEVANT" or we will be unable to view your documents.

Required application materials:

• Cover Letter - Your Cover Letter should explain how your experience and education meet the identified required skills and competencies, with examples that demonstrate your qualifications.
• Resume - include all work experience you have held that would help you qualify for this position, including duties, dates of employment.

Only online applications will be accepted. By applying online, you can receive updates and monitor the status of your application.

All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an application confirmation email with instructions on acceptable preference documents and how to submit such documents.

If you need an accommodation with the application process, please contact the HR office.

BENEFITS:

Being able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains, waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking, camping, biking, fishing, boating, hunting, skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs, rodeos, and theaters. Read more about our great state here.

See our other incredible benefits here. These are some of our benefits just to name a few:

• Work/life balance with hybrid schedules or partial telework may be available within the state of Montana.
• 38 paid days off a year including vacation, sick leave and holidays.
• Military leave: You'll get up to 15 days of military leave with full pay.
• Longevity raises with continuous service, as well as any negotiated market increases and state statutory raises.
• Health, dental, vision, life insurance coverage, flexible spending accounts, EAP - click here to learn more.
• Free telehealth and access to free employee medical clinics through our medical plan - click here to learn more.
• Choice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary. A third optional 457(b) deferred compensation plan is also available. - Click here to learn more.
• Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click here to learn more!
• Career progression, training opportunities and room for professional growth.
• State employee discounts at various businesses across the state.
• This position may be covered by a Voluntary Employee Beneficiary Association (VEBA)

E-Verify: This agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

38.00 - 40.47 Hourly

Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

: 1 Employee Status: Regular Schedule: Full-Time

Job Type

: Standard

Shift

: Day Job

Travel

: Yes, 5 % of the Time

Primary Location

: Helena

Agency: Department of Labor & Industry Union: 000 - None

Posting Date

: Jul 10, 2026, 10:29:30 PM

Closing Date (based on your computer''s timezone)

: Jul 27, 2026, 11:29:00 AM

Required Application Materials: Cover Letter, Resume

Contact Name: Office of Human Resources | Contact Email: dliapps@mt.gov | Contact Phone: 406-444-7069 The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency''s HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.