Grants and Contracts Analyst III

Position Details

Position Information

Recruitment/Posting Title Grants and Contracts Analyst III Job Category Staff & Executive - Grants Management Department CINJ - OHRS CT Finance Overview

RUTGERS CANCER INSTITUTE VISION, MISSION, AND CORE VALUES:

VISION:

Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining and protecting their trust and providing access to the outstanding oncology care each person deserves.

MISSION:

Our mission is to accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities.

CORE VALUES:

Curiosity and Discovery: encouraging an environment of continuous inquiry, creativity, and innovation to generate new knowledge

Integrity: earning the trust of those we serve and each other through honesty, transparency, accountability, and continuous reflection

Collaboration: approaching all opportunities with an understanding that together we are better and can achieve more; promoting and maintaining an environment of teamwork and shared knowledge

Respect and Caring: consistently demonstrating caring, compassion, and respect through our words and actions

Perseverance: maintaining an unwavering commitment to our mission; embracing change, overcoming obstacles, and creating and recreating the path to achieve our goals

Posting Summary

Rutgers, The State University of New Jersey is seeking a Grants and Contracts Analyst III within the Office of Human Research Services (OHRS) at the Rutgers Cancer Institute.

The primary purpose of the Grants and Contracts Analyst III is to provide comprehensive financial support to the OHRS Financial team. This position is responsible for managing the lifecycle of clinical trial revenue, with a focus on invoicing items designated as "Pure Research" in the completed Medicare Coverage Analysis (MCA). The analyst ensures all pure research charges are meticulously tracked, invoiced via OnCore, posted, and paid in strict accordance with pharmaceutical and third-party contracts.

Essential Duties and Responsibilities include the following:

Contract Review and Clinical Trial Invoicing

• Utilizes the RAPSS system to review Clinical Trial Contract agreements and interpret complex budget language.
• Generates and distributes accurate, timely invoices to clinical trial sponsors through OnCore, ensuring all terms, conditions, and contract billables are strictly met.
• Confirms that all protocol-related and subject-related milestones are invoiced in a prompt, proactive manner.

Clinical Trial Financial Quality Assurance and Calendar Maintenance

• Performs regular quality assurance reviews of OnCore patient calendars to ensure clinical trial visits and procedures are tracked accurately for financial trigger points.

Pure Research Clinical Trial Billing Facilitation

• Participates in study initiation meetings to review the billing plan with the research team.
• Assists clinical research staff with the financial aspects of the study, clearly delineating between routine care services and pure research services.
• Interacts with hospital, ancillary sites, and external vendors to ensure appropriate bill routing occurs seamlessly.

Accounts Receivable, Tracking, and Sponsor Payments

• Responsible for tracking payments and billing pure research-related fees for an assigned caseload.
• Identifies and addresses collection issues by actively tracking the receipt of payments and analyzing aging/uncollectible accounts receivable balances.

Vendor Management and Third-Party Problem-Solving

• Enters requisitions in MarketPlace for payments to vendors and affiliates upon reviewing vendor invoices and validating requested payment items.
• Assists with clinical trial billing to sponsors and serves as a primary financial resource for internal teams and applicable external parties.
• Resolves outstanding sponsor or vendor invoices and proactively troubleshoots internal billing processes and charge-posting errors.

Collaborative Resolution and Compliance

• Works closely with RWJBH billing and coding analysts to ensure any discrepant billing is resolved in a timely manner.
• Reviews, researches, and resolves complex patient billing issues in alignment with Medicare Coverage Analysis (MCA) policies; communicates resolutions clearly to clinical operations and ancillary partners.

FLSA Exempt Grade 21S Salary Details Minimum Salary 58953.000 Mid Range Salary 70476.000 Maximum Salary 83479.000 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement.

Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree in a related field, plus one (1) year of related experience in a healthcare or academic environment.
• Additional related experience may be substituted for the degree on a year-for-year basis.

Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications

• Experience at a non-profit and/or higher education medical center is preferred.
• Experience with OnCore preferred.

Equipment Utilized Physical Demands and Work Environment

PHYSICAL DEMANDS:

• Standing, sitting, walking, talking, and hearing.
• No special vision requirements.
• Lifting to 25 lbs.

WORK ENVIRONMENT:

• Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number 26ST1300 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's Degree in a related field, plus one (1) year of related experience in a healthcare or academic environment or the equivalent experience, education, and/or training?
• Yes
• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application
• List of Professional References (contact Info)