Grants Analyst

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, youll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, youll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Housing and Community Development Authority (IHCDA):

The Indiana Housing and Community Development Authority (IHCDA) is committed to serving the entire spectrum of housing, from homelessness to homeownership.  Our charge is to provide housing opportunities, promote self-sufficiency and strengthen communities, to build an Indiana with a sustainable quality of life for all Hoosiers in the community of their choice.  To learn more about IHCDA visit us at www.in.gov/ihcda.

Role Overview:

The Grants Analyst for Community Services, fulfills the mission and vision by providing grants management and technical assistance in the delivery of the Continuum of Care Program (CoC). The Analyst will assist sub-recipient agencies in utilizing CoC grants to support individuals who are experiencing homelessness. The Analyst will provide technical assistance on grant compliance and best practices, oversee day-to-day oversight of CoC projects, collaborate with Continuum of Care Grants Manager to implement a successful CoC funding competition, and ensure effective close-out of portfolio of CoC grants.

Salary Statement:

The salary for this position traditionally starts at $53,200.00 but may be commensurate with education or work experience.

Job Description

Grants Management

• Collaborate with grantees across the state to improve funding utilization and maintain compliance with federal guidelines.
• Maintain and protect confidential information.
• Modify or develop forms, processes, and procedures to increase program efficacy and efficiency.
• Attend regular training from HUD or other entities addressing homelessness services and programs.
• Review grant agreements for accuracy.
• Prepare monthly utilization reports for a portfolio of grants and present findings to grants team.
• Support grant close-out by reviewing performance reporting and compliance with HUD requirements.
• Working proficiency with MS Excel and comfortable learning new grant management software systems

Program Parnter Support and Technical Assistance

• Work as a liaison between federal partners at HUD and grantees across the state.
• Read, interpret, and assist with the explanation of complex federal regulations.
• Collaborate with grants team to research, develop, and distribute appropriate guidance and training.
• Respond in a helpful and timely manner to inquiries by phone, e-mail and in-person from sub-recipients.

Teamwork and Internal Collaboration

• Develop and update standard operating procedures.
• Collaborate with departments across the agency including financial operations and program accounting.
• Participate in continuous improvement and training across the department and agency.
• Support, review, and score CoC applications in conjunction with CoC Grants Manager.
• Attend and contribute to daily team huddles, weekly & monthly departmental and agency meetings.

Other Skills

• Ability to communicate with all levels of management, external partners, and those with diverse backgrounds, education, and socio-economic levels.
• Quick learner who is comfortable with some level of ambiguity as federal programs change
• Ability to juggle multiple requests and meet multiple deadlines.
• Ability to think logically and analytically, including understanding implementation of federal regulations.
• Ability to work independently with minimal supervision after training period
• Demonstrate compassionate customer service for grantees, program participants, and other constituents.
• Ability to be proactive and think creatively about ways to solve problems faced by grantees and team.
• Must be able to prioritize, organize tasks and time, and follow up.
• Comfortable with change and a desire to continuously improve processes.
• Empathy and compassion for individuals experiencing homelessness as well as for those who work in the field of homelessness services.

Education and Experience

• Bachelor's Degree required (or six years of relevant work experience may be substituted for degree).
• Prefer education in public affairs, public policy, nonprofit management, or similar; OR work experience in nonprofit or government program management.
• Experience with programs serving vulnerable populations, especially individuals experiencing homelessness

Work Environment and Physical Demands

• This position is full-time, in-person, five days per week at the IHCDA office in downtown Indianapolis.
• Must be able to work proficiently with computers and other office equipment in an open-office environment.
• Work requires spending long periods in front of a computer.
• Technical assistance and program training may require travel within the State of Indiana about 20% of the time throughout the year.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.