Grants Administrator

Position Description & Details

Job Title: Grants Administrator

Location: Mayville State University, Mayville, ND

Compensation: Hiring Range - $64,872 - $77,846 - dependent on experience

Position Details: 12-month; full-time

Who can apply: Internal/external candidates eligible to work in the United States. Mayville State University does not offer visa sponsorship.

Start Date: August 2026

Benefits: Includes single or family health care coverage (premiums paid by the university), basic life insurance, EAP, retirement plan, and tuition waiver.

Optional benefits available: supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

Position Description:

Mayville State University is seeking a Grants Administrator to coordinate the full lifecycle of sponsored programs. This position supports faculty and staff in identifying funding opportunities, developing proposals, preparing budgets, administering awards, monitoring compliance and expenditures, preparing reports, and maintaining grant records.

The Grants Administrator works closely with project directors, Finance, Human Resources, and external sponsors to ensure grants are administered accurately, efficiently, and in accordance with sponsor and university requirements.

Duties and Responsibilities:

• Research federal, state, and private funding opportunities aligned with Mayville State University priorities
• Assist faculty and staff with proposal development, including timelines, required documents, budgets, budget justifications, and submission procedures
• Review proposals for compliance with sponsor guidelines and university policies
• Coordinate the routing, approval, and submission of grant applications
• Maintain a calendar of grant deadlines, proposal activity, award requirements, deliverables, and reporting dates
• Work with Finance to establish grant accounts and budgets and communicate award requirements to project directors
• Monitor grant expenditures for allowability, accuracy, and compliance with sponsor and university requirements
• Assist with effort reporting, cost-share documentation, financial and programmatic reports, audit preparation, and grant closeout
• Interpret federal and state regulations, sponsor requirements, and university policies
• Review grant files for completeness, compliance, and risk
• Maintain organized electronic and physical grant records and support effective internal controls
• Provide training and guidance to faculty and staff regarding grant procedures, sponsor requirements, and compliance expectations
• Serve as a liaison among project directors, Finance, Human Resources, and external sponsors
• Participate in professional development related to grants and sponsored programs
• Assist with campus communication regarding grant opportunities and successes

Minimum Qualifications:

• Bachelor's degree in business, accounting, communications, public administration, education, or a related field
• Strong written and verbal communication skills
• High level of attention to detail, accuracy, and organization
• Ability to interpret policies, regulations, sponsor guidelines, and award requirements
• Ability to manage multiple projects and deadlines
• Proficiency with Microsoft Office Suite

Preferred Qualifications:

• Experience in grant administration or sponsored programs

• Experience with federal grant systems

• Knowledge of fund accounting or higher education financial systems

• Experience with budget development and financial reporting

• Grant Professional Certified (GPC) or Certified Grants Management Specialist (CGMS) credential

Application Information:

Applicants must submit the following materials:

• Cover letter
• Resume
• Contact information for three professional references
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Application review will begin August 12, 2026, and will continue until the position is filled.

MaSU is an Equal Opportunity Employer and encourages applications from diverse candidates and candidates who support diversity. North Dakota veterans' preference laws apply to this position. Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and, if claiming disabled veteran status, a current letter of disability.

The State of North Dakota has an open records law; therefore, your application could be subject to review upon request. A criminal history background check must be completed satisfactorily before employment.

ND Relay: http://www.relaynorthdakota.com/

"This search is being conducted consistent with the State of North Dakota Open Records statutes."