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Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events - BC

Baylor University

Waco, TX

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Auditing, Communication Skills, Continuous Improvement, Educational Administration, Equipment Maintenance/Repair, Event Management, Hospitality and Tourism, Inventory Management, Leadership, Lift/Move 25 Pounds, Logistics, Marketing Communications, Material Audit, Operational Support, Operations, Organizational Skills, Problem Solving Skills, Record Keeping, Time Management, Vehicle Driving
LOCATION
Waco, TX
POSTED
3 days ago
Job Description

Job Title: Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events - BC

Job Classification: Graduate Student Employee Biweekly

Department: Undergraduate Admissions

Hiring Manager: Blake Sunny

Contact: Blake_Sunny@baylor.edu

Work Schedule: 20 Hours per week between 8am and 5pm - 5 weekend events per semester.

Desired Length of Employment: Fall/Spring

Pay Rate: $13.00/hr

Job Description:
  • Must be an enrolled graduate student - not undergraduate
  • Must commit to one year of employment with Undergraduate Admissions
  • Must work 20 hours per week and attend 5 weekend events per semester
  • Must be able to lift up to 25 pounds and drive a vehicle
  • Must possess strong communication, organization, and problem-solving skills
  • Must be able to work both independently and as part of a team
Job Responsibilities:

Student Leadership & Advising
  • Co-supervise over 160 undergraduate students serving as Baylor Experience & Admissions Representatives (BEARs)
  • Create and distribute event-specific assignments and detailed role descriptions for BEARs to ensure clarity and accountability during events
  • Send regular communication to student staff regarding schedules, expectations, and event logistics
Event Planning & Coordination
  • Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere, Invitation to Excellence, Daily Visits, and other large-scale recruitment experiences
  • Pack and organize event materials, signage, and supplies; ensure accurate inventory before and after events
  • Create detailed event schedules and checklists for student
  • Support logistics with campus partners, vendors, and academic departments to ensure seamless execution
  • Schedule and assist with pre-event preparation meetings with BEARs and staff
  • Send timely reminder emails, day-of instructions, and follow-up communication to ensure student staff are well-prepared
  • Assist with on-site event execution, including setup, check-in, problem-solving, and guest experience oversight
Event Operations, Inventory & Storage Management
  • Take ownership of the Campus Visits event storage room, ensuring it remains organized, functional, and event-ready
  • Conduct regular inventory audits of event materials, supplies, and equipment, maintaining accurate and up-to-date records
  • Partner with the Assistant Director to develop and manage a check-out system for event materials to improve accountability and tracking
  • Monitor supply levels and communicate needs for restocking, repairs, or replacements in a timely manner
  • Oversee the proper use, organization, and return of all event materials following events
  • Manage event linens, including ensuring proper collection, storage, and coordination for cleaning and reuse
Administrative & Operational Support
  • Maintain clear records of student availability, performance, and responsibilities at events
  • Collaborate with the Campus Visits team, including two other Graduate Assistants, to manage the daily and event operations of the Hurd Welcome Center
  • Support marketing and communications initiatives related to visits and events
  • Provide input and support for continuous improvement of events, training, and guest services


Employer: Baylor University
Work Location: Mark and Paula Hurd Welcome Center
Work Address: 901 S University Parks Dr, Waco, TX 76706

About the Company

B

Baylor University