The University of Indianapolis is seeking an organized and driven individual to serve as the Internal Operations Graduate Assistant within the Department of Athletics. This Graduate Assistant will support the operations of key functional areas such as NCAA compliance, academic success, team operations, and athletics administration while pursuing a graduate degree at UIndy. This role provides valuable hands-on experience in collegiate athletics administration and offers the opportunity to contribute meaningfully to the department’s daily operations and strategic goals. Ideal candidates will demonstrate initiative, attention to detail, and a strong commitment to NCAA Division II values.
REQUIREMENTS/MINIMUM QUALIFICATIONS:
Experience
Previous experience in athletic administration, NCAA athletics compliance, data analytics, as a team manager, or related fields is preferred.
Familiarity with collegiate athletics and the NCAA Division II environment is a plus
Education:
Bachelor’s degree required
Acceptance into a UIndy graduate program required.
Skills & Abilities:
Strong written and verbal communication skills
Ability to work independently and as part of a team while managing multiple tasks concurrently
High level of organization, task prioritization, and attention to detail
Proficiency in Google Suite or Microsoft Office; experience with data management, and/or Teamworks software preferred
Willingness to work evenings, weekends, and holidays as needed
Other Requirements:
Valid driver’s license
Willingness to travel and work evenings/weekends as required
ESSENTIAL FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Contribute to organized structure of task processing for NCAA compliance needs for the department, such as team activities monitoring, recruiting, competition logs, and pre-season setup
Process initial, transfer, and continuing eligibility certification in conjunction with the Deputy AD for Internal Operations / Compliance and appropriate campus partners
Submit violations and/or waiver requests to the NCAA or conference office, as necessary
Serve as a resource for staff members and student-athletes regarding NCAA rules interpretations and rules education, as directed by the Deputy AD for Internal Operations / Compliance
Support team operations/logistics needs such as travel, calendars, forms, files, and communication
Manage official roster statuses and profiles for department stakeholders and student-athletes
Assist with data collection and reporting for compliance, academic success, business operations, and athletics administration needs
Provide technical support to staff members and student-athletes for departmental and campus software
Support student-athlete development initiatives, such as Hounds Leadership Academy, SAAC, and service
Deliver prompt communication to department members, student-athletes, and campus partners
Represent the athletics department professionally and provide high-quality service to student-athletes, coaches, campus partners, and visitors
Assist with host contest preparation and operations on occasion
Other administrative tasks and special projects as assigned
Follow the guidance and direction of supervisor(s).
Demonstrate respectful, ethical, and responsible behavior. Abide by the University’s, NCAA’s, conference office’s, and athletic department’s policies, procedures, and rules.
Perform employee responsibilities as detailed in employee handbooks and policies.
Demonstrate regular and predictable attendance and punctuality.
Other duties, including special projects, as required or assigned.
This role serves as a Title IX Responsible Employee. Yes
This role serves as a Campus Security Authority. No
This role requires a clean or acceptable driving record. Yes
This role is considered Essential (see Extreme Weather Policy for definition). No
COMPETENCIES/OTHER CHARACTERISTICS:
To perform the job successfully, an individual will demonstrate the following:
Strong work ethic and willingness to take initiative
Excellent organizational and time management skills
Professionalism and dependability in a dynamic work environment
Collaborative spirit and ability to communicate effectively across departments
Adaptability and flexibility in response to evolving department needs
Passion for collegiate athletics and interest in pursuing a career in sports administration
Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.
UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.
As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!
The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.