Opportunity for career advancement in a fast paced, growth-oriented Organization.
Below are just some of the benefits you'll receive!
Competitive Salary
Paid time off
Career growth
Medical / Dental / Vision insurance
401k
Enthusiastic team environment
Travel Perks to all our Resort locations
Recruit Position Duties
Works closely with senior leadership and support staff to ensure the accurate information provided to Managed Boards.
Provide administrative support to the RVP by managing and maintaining the calendar, developing and editing correspondence, and preparing briefing materials.
Support the governance activities by scheduling all Board Committee meetings, preparing and distributing meeting materials, summary notes, and correspondence; and conducting research in preparation for Board meetings.
Monitor key governance and operational deadlines and milestones and proactively work with RVP/RDO/GMs to meet deadlines.
Assist with creating and analyzing surveys, gathering and synthesizing data and information to support leadership decision making and other projects as needed.
Assist RVP/RDO/GM with day to day administrative functions of managing the homeowners associations and support regional resort objectives
Organize and schedule meetings both at the office and online using WebEx
Develop reports for review by GM/RVP/RDOs.
Maintain policies and procedures related to Administrative duties based on the needs of individual homeowners associations
Maintain accurate contact data for every board member for each resort in their respective region and process all board member and owner mailings
Maintain owners portals for resorts to ensure all information is current and accurate
Provide responsible and confidential assistance concerning HOA owners and board members to the GM/RVP/RDOs and Executive management as necessary
Prepare and coordinate distribution of all annual meeting material as directed by RVP, i.e., Notice of Annual Meeting, Nomination Forms, Ballot/Proxy Material, and all other required documentation
Participate in the generation of annual meeting binders
Post all documents contained in the Annual Meeting Notice packet to owners portal
Record all ballot/proxy responses and provide an accurate report/tally as required
Request reimbursements from the resort if business reply permits used for returned proxy/ballots
Attend annual and post organizational meetings by conference call and or in person, for the primary purpose of transcribing minutes, assisting with preparation or questioning of Action Item List, and answering any other questions posed by RVP/RDO or Board members related to this particular meeting
Governance will update the corporate library files with the most recent version of the meeting minutes and the action items list
Prepare newsletter articles on behalf of RVP/RDO/GMs, when necessary
Retrieve the previously reviewed, edited, and formatted newsletter articles provided with the monthly reports forwarded from the resort General Manager through the RVP/RDO.
Provide a draft newsletter to General Manager and RVP/RDO and consolidate all recommended changes. Perform edit to incorporate all changes and provide final drafts to General Manager and RVP/RDO.
Post newsletters to the owners portal
Perform all other duties and projects as assigned by the RVP
General Statement - Performs the job assigned, complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.
Recruit Position Requirements
Recruit Position Schedule