Global Payroll Specialist
Vaco LLC
Edison, NJ
Global Payroll Specialist
Overview
We are seeking an experienced Global Payroll professional to manage and support domestic and international payroll operations in a highly confidential, detail-driven environment. This role plays a critical part in ensuring accurate, compliant payroll processing while partnering closely with HR, Benefits, Finance, and external payroll vendors across multiple countries.
Key Responsibilities
Process and oversee U.S. payroll with a high degree of accuracy, confidentiality, and compliance with federal, state, and local regulations
Support and serve as backup for global payroll processing, coordinating with international payroll vendors to ensure country-specific compliance and accurate reporting
Review and process complex payroll transactions including bonuses, commissions, retroactive pay, severance, vacation payouts, referrals, and differentials
Ensure accurate tax withholdings, benefit deductions, wage garnishments, and payroll adjustments
Act as a payroll systems subject matter expert, supporting time and attendance, payroll, and retirement plan systems
Reconcile payroll-related accounts and quarterly reports; support accounting with reconciliations and audit requests
Process benefit-related payroll activities including 401(k), defined contribution plans, loan repayments, and wire transfers
Partner with Benefits and HR on employee leaves of absence, ensuring accurate payroll and accrual calculations
Support retirement plan reporting and projections for senior leadership and highly compensated employees
Assist with payroll system implementations, upgrades, and global vendor transitions
Participate in special projects and continuous improvement initiatives across payroll operations
Qualifications
Bachelor’s degree or equivalent experience; coursework in Accounting preferred
6–10 years of experience in global payroll, including both U.S. and international payroll processing
Strong knowledge of payroll tax regulations, benefits deductions, and retirement plans
Experience working with payroll systems (e.g., ADP Workforce Now, global payroll vendors, time & attendance systems)
Advanced Excel skills and proficiency with Microsoft Office tools
Exceptional attention to detail, discretion, and ability to manage sensitive information
Strong communication and collaboration skills with the ability to work cross-functionally
Additional Information
Travel: Approximately 5–10% domestic
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.