General Accounting Clerk

Job Title: General Accounting Clerk

Department: Accounting

Reports to: Controller

Basic Function:

Maintain records of routine accounting transactions. Assist in preparation of financial and operating reports, including trial balances, adjustments and closing entries. Verify and post cash receipts and other transactions to journals, ledgers and other records. May handle balancing and reconciliations. Perform billing function and posting to journals or ledgers.

Corporate Responsibilities:

1. Taking an Active part in the Evolvement of Company Culture:

• Encouraging interactions of company employees in company sponsored events.
• Grasping leadership of potential barriers to promote teamwork.

2. Manage Personnel:

• Establish annual personnel goals and objectives.
• Determine career plan for each departmental employee based on capability.
• Establish the freedom of work through defined tasks and responsibilities.
• Encourage involvement in company functions to promote family concepts.
• Provide Education to Corporate Strategies throughout the organization.

Departmental Responsibilities:

Reviews billing data and prepares invoices.

Post accounts receivable transactions.

Performs EDI invoicing function.

Performs AR Collection function.

Reviews credit and dispute data and prepares credits in a timely manner.

Process cash receipts and files documents after posting.

Matches invoices with receiving records, reconciling any differences.

Processes AP invoices for payment after matching

Reviews unvouchered AP account against purchase clearing reports in a regular basis.

Maintain vendor maintenance files in computer, including W9 and 1099 records.

Plan weekly cash requirements and issue checks.

Reconcile main operating accounts to monthly bank statements.

Prepare daily bank reports and cash balance information.

Prepare several weekly and monthly management reports.

Prepare sales and use tax returns.

Answer phones, provide information, take messages, or direct callers as appropriate.

Open, read, sort, distribute and file mail, forms, and reports.

Maintains and reconciles petty cash fund.

Prepare and maintain monthly closing entries.

Perform other clerical duties associated with accounting.

Oversee accounts payable recordkeeping and ensure expense coding, voucher preparation, and check issuance are accomplished accurately and timely.

Review invoices, bills, vouchers, or other documents for accuracy and completeness against checks issued.

Global Responsibilities

General independent oversight of accounts payable function

Secondary Responsibilities:

Assist cost accountant as required.

Perform EDI ASN functions as needed - Backup for Sales Department

Authorities: None

Qualifications:

High school diploma or equivalent

Associated Degree in Accounting or equivalent preferred.

2 years of relevant experience.

Requires understanding of bookkeeping procedures.

Skilled with Microsoft Office applications

Excellent verbal and written communication skills

Ability to interact at all levels of an organization.

Ability to work independently with little or no supervision.

Employment-At-Will Statement

OUR COMPANY IS AN AT-WILL EMPLOYER. THIS MEANS THAT REGARDLESS OF ANY PROVISION IN THE EMPLOYEE HANDBOOK, EITHER YOU OR THE COMPANY MAY TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT CAUSE OR NOTICE. NOTHING IN THE EMPLOYEE HANDBOOK OR IN ANY DOCUMENT OR STATEMENT, WRITTEN OR ORAL, SHALL LIMIT THE RIGHT TO TERMINATE EMPLOYMENT AT-WILL. NO OFFICER, EMPLOYEE, OR REPRESENTATIVE OF THE COMPANY IS AUTHORIZED TO ENTER INTO AN AGREEMENT—EXPRESS OR IMPLIED—WITH ANY EMPLOYEE FOR EMPLOYMENT OTHER THAN AT-WILL.