Full Cycle Accounts Payable Clerk

Minimum Qualifications:

• 3+ years Accounts Payable experience in a high-volume invoice processing environment. (This covers the minimum three years accounting and two years AP experience).
• Minimum High School Diploma.
• Intermediate knowledge of Word, Excel (strong Excel skills required), and Outlook.
  Proficient in data entry.
• Knowledge of office equipment such as a copier, fax, and phone.
• Customer service experience.
• Available to work Flexible Hours and overtime when needed.

Preferred Qualifications:

• Background or prior experience in accounts payable involving the hospitality, food & beverage, or restaurant industry.
• Experience with multi-entity accounting systems.
• Restaurant365 (R365) expertise strongly preferred.
• Experience with Sage – Intact and Quick Books.

Essential Functions & Responsibilities:

• Process high-volume vendor invoices (500+ monthly) and check requests for payment. This includes reviewing, scanning, coding, entering, and ensuring appropriate supporting documentation.
• Perform 3-way matching (PO / invoice / receipt). * Responsible for the processing, tracking, and mailing of checks, as well as managing weekly check runs.
• Produce weekly to bi-weekly planned payment reports for invoice approvals.
• Reconcile vendor statements and monitor accounts and contract billings to ensure payments are current.
• Correspond with vendors, managers, and upper management and respond to inquiries.
• Research and resolve billing discrepancies, missing invoices, outstanding checks, and general inquiries with vendors and operations teams.
• Maintain AP aging reports and support month-end close.
• Setup and transfer service for utility accounts.
• Setup and maintain automatic and recurring payments.
• Maintain unpaid invoice filing.
• Process vendor address change requests for new and existing associations.
• Obtain and track W-9 forms and process annual 1099 forms.
• Setup and maintain vendor contact information in R365, QuickBooks, and Sage – Intact, and assist with accounting system cleanup.
• Other duties may be assigned.