Job Summary:
- Reporting to the VPAA or designee, the Early College Liaison is responsible for fostering positive relationships
between Shaw University and the Wake Young Men's Leadership Academy (WYMLA) and the Wake Young Women's
Leadership Academy (WYWLA) Early College programs (collectively known as the "Early College") through effective
and timely communication. As the chief advocate for and support to the Early College high school, this position
provides strategic oversight, coordinates key partnerships, supports program implementation, and works
collaboratively with secondary and postsecondary stakeholders to ensure student success and the effective operation of the Early College model.
Essential Job Functions:
Coordinating Schedules
- Provides ongoing communication about academic resources, such as tutoring and/or other targeted student
support services.
- Maintains records including student files; prepares reports and surveys; collects and maintains statistical data.
Assists with the planning, scheduling, and execution of training programs, lectures, workshops, meetings and
special events (Ex: Orientation, College Fair, Step-Up Day, etc)
- Acts as a liaison to the academies to ensure smooth operations and quality service.
- Oversees Early College planning to synchronize high school and college schedules, manage room allocation
and instructor assignments, and address scheduling gaps when college is not in session.
- Coordinate with secondary and postsecondary staff to align schedules, support student registration, and
ensure access to required coursework.
- Facilitates required placement testing for university courses, coordinating with appropriate University
personnel and Deans of the two Leadership Academies.
- Collaborates with academy deans in developing schedules that support gradual transitions to increasing
levels of independence in postsecondary coursework.
- Provide timely communication with university personnel on days when early college students will be absent
due to WCPSS Teacher Workday, inclement weather, standardized testing, and other principal-approved
school-related activities
- Coordinate the use of college facilities.
- Develop and assess student and program goals.
Structure
- Policy Development and Coordination: (This work forms the basis for the Early College/Shaw University's
Memorandum of Understanding, but is not limited to.)
- Coordinate and facilitate monthly meetings with Early College Administrators and the Vice President of
Academic Affairs (or their designee) to assess program progress, address challenges, and identify
opportunities for improvement. Ensure effective communication, collaboration, and alignment of goals to
support student success and program growth.
- Attend scheduled early college team meetings to share updates and collaborate on strategies to best support
student success
- Collaborate in communicating policy statements for students such as: Attendance, data collection, grading
policies and procedures, behavior and code of conduct, parking, bus services, access to college facilities and
resources (library, computer labs, etc.), and inclement weather coordination.
- Facilitate policies and procedures for placement of students into postsecondary courses, including: Placement
test scores coordination, EOC test scores, Portfolio development, Alternative assessments.
- Assumes additional responsibilities and performs other duties as assigned by the supervisor or designee to
support the strategic goals, operational effectiveness, and continuous improvement of the program.
- The 8 hours must align with the daily schedule of the Leadership Academies and be in person.
- Teleworking opportunities are available during the academic year and summer months based on current
WCPSS and Shaw U policies.
- Curriculum development and coordination, such as, but not limited to:
- Facilitate curriculum planning (Example: the "LeaderShift" courses) between secondary and postsecondary
subject areas to reduce redundancy and maximize collaboration.
- Facilitate cooperative planning to align secondary and postsecondary expectations.
Guidance, Support, and Advocacy, such as, but not limited to:
- Connect Early College students to student life on campus, through special events such as Black History
month, student council, etc.
- Communicate with parents of Early College students and university faculty concerning policy and procedures
for Early College program.
- Educate the university and the community at large concerning "Early College."
- Participate in as many parent high school activities as possible.
- Collaborate with university and high school disability access service staff to ensure proper support.
- Maintain a visible presence in the Early College program by regularly visiting classrooms, hallways, and
campus facilities.
- Provide quarterly presentations and informational sessions for students on topics that support college
readiness and student success.
- Remain accessible and responsive to students, faculty, and administrators through regular
communication and published work schedules.
- Build and maintain positive, professional relationships with university faculty, deans, administrators, and
Early College leadership.
- Foster a culture of trust, collaboration, mutual respect, and open communication among all program
stakeholders.
- Serve as an advocate for students and the Early College program by utilizing a student-centered
approach that supports learning, growth, and success.
- Communicate academic concerns, including Early Alert notifications, promptly to support student
intervention and success.
- Coordinate with university personnel to ensure timely communication regarding the posting of midterm
and final grades and other important academic updates.
Supervisory Responsibilities
- Collaborate with the Early College team to ensure students and faculty are safe during their time on campus
- Maintenance requests: Monitors the ISC Building for maintenance concerns and reports identified needs to
the appropriate college officials in a timely manner until resolved.
- Support the daily supervision of students within the ISC Building and the campus community; communicate
safety, security, and operational concerns to the appropriate college officials as warranted.
Job Qualifications
Required Education and/or Experience
- Bachelors degree required from an accredited institution of higher learning.
- Degree in Education, Public Affairs, or related field preferred.
- Excellent written and oral communication skills.
- Strong organizational skills.
- Demonstrated understanding and a strong commitment to cultural diversity.
- Demonstrated mastery of relevant technological capacities (e.g. Microsoft Office suite) and ability to master
college systems (e.g. Canvas).
Certificates, Licenses, or Registrations
If the College Liaison will teach college level courses, they must possess the minimum credential standards of the
Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), which normally includes at
least 18 graduate semester credit hours in the subject area or suitable approved justifications.
Other Competencies (skills, abilities, behavior)
Must have a philosophy that is consistent with the Mission, Vision, and Core Values of the organization. Vision,
commitment, and experience in achieving goals and pursuing excellence are critical. Strong oral and written
presentation skills. Ability to work well independently and as a member of a team. Excellence in the organization,
decision-making, problem-solving, and creating a collaborative environment. Ability to manage multiple projects
simultaneously. Must be able to read, write and speak fluently in English.
Physical Demands
Ability to sit or stand for up to 8 hours/day. Some lifting (up to 25 pounds occasionally), bending, and carrying.
Specific vision abilities include the ability to use close vision. The employee is regularly required to talk and hear, and
to use hands and fingers to handle or feel.