FT Department Assistant - Advising and Career Services
Salary
$41,308.80 - $47,091.20 Annually
Location
Sierra Vista Campus, AZ
Job Type
Full-time
Job Number
2602189-000058
Division
FT--Student Services
Departments
FT--Student Services - Advising & Career
Opening Date
07/13/2026
FLSA
Non-Exempt
Remote Work Eligible
No
Pay Grade
NE04
Duration/Parameters
40 Hours/Week; 12 Months/Year
Position Summary
Job Summary:The Department Assistant for Advising and Career Services is responsible for providing administrative support to the Director of Advising and Career Services and department staff and for serving as receptionist for the department, providing excellent customer service in a helpful and cheerful manner.
Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
Note: This job posting is open until filled. Applications are reviewed upon receipt.
Cochise College requires a post-offer, pre-employment background screening of all employees.
Marketing Statement
Cochise College serves the residents of Cochise County from two campuses and four centers throughout Southern Arizona with panoramic views of five different mountain ranges. The college has been recognized nationally for its cost, return on investment, and high success rate; providing over 90 general and technical education programs leading to a variety of workforce certificates and associate degrees. The college is accredited by the Higher Learning Commission and is a designated Hispanic-Serving Institution (HSI).
CHECK OUT COCHISE COLLEGE HERE!
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Our City: Best Place for Families to Live in U.S.
About Cochise County - Explore Cochise
Duties and Responsibilities
Duties and Responsibilities: Within the scope of college policies and procedures, this position:
Performs exceptional customer services for students, employees, and the public; serves as department receptionist; responds to calls and electronic inquiries and routes as appropriate; greets visitors and directs as needed; maintains the department calendar; schedules students' academic, career, and general advising appointments; answers basic advising and career services questions as needed
Assists the Director of Advising and Career Services in the planning and preparation of department events, including annual commencement and transfer fair activities; supports onboarding activities; coordinates event logisitcs, communications, and materials; travels between campuses and participate in events and provide on-site support, including commencement
Provides clerical and organizational support to department staff; maintains and tracks departmental information and records; performs data entry and verification; ensures data integrity; processes mail and correspondence; prepares, records, and distributes meeting agendas, and related materials; records and distributes meeting minutes and materials; maintains calendar and schedules department activities; performs routing, copying, scanning, and filing; monitors and maintains office supplies inventory
Maintains accurate department financial records; reconciles expenditures and budgets; purchases department supplies and maintains inventory; processes, reconciles and files purchase card transactions, travel requests, and other documents for the Director of Advising and Career Services and other department staff as needed; investigates vendor issues
Assists with special projects, including researching, gathering, compiling information, and preparing routine reports as necessary
Performs other related duties as assigned
General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.
Education and Experience; Knowledge, Skills and Abilities
Education and Experience Requirements:
Associate's degree from an institution accredited by an institutional accrediting body of higher learning recognized by the US Department of Education
Three years related experience
Preference may be given to individuals who possess the ability to communicate in Spanish and English, verbally and in writing
An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.
Knowledge, Skills and Abilities:
Knowledge of and ability to follow college policies and procedures
Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications
Knowledge of the proper operation of and the ability to use personal computers and standard office equipment
Skill in basic math and basic bookkeeping practices and procedures
Skill in designing and maintaining filing/records systems
Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner
Ability to relate to a diverse population and to maintain composure when faced with difficult situations
Ability to organize, prioritize, and follow multiple tasks through to completion with an attention to detail
Ability to work independently while contributing to team environment
Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes
Ability to establish and maintain effective working relationships with supervisors, other department staff, students and the public
Ability to work accurately, efficiently, and effectively with a variety of data
Ability to maintain accurate office procedures
Ability to work under pressure with frequent interruptions
Work Environment & Physical Requirements
Work Environment: Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls.
Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are met
Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are important
Reports To: Director of Advising and Career Services
Part time and student positions are not benefit eligible
Employer Cochise College
Address 901 N Colombo Ave
Sierra Vista, Arizona, 85635
Phone 520-515-3623
520-515-5464
Website https://www.cochise.edu