FT Administrative Assistant, Health, Wellness, & Human Services

FT Administrative Assistant, Health, Wellness, & Human Services

Salary: $33,835.00 - $50,753.00 Annually

Location: Main Campus - Smithfield, NC

Job Type: Full Time Staff

Job Number: FTAAHWHS-03092026

Department: Instruction - Health, Wellness & Human Services

Opening Date: 03/10/2026

Closing Date: 3/24/2026 11:59 PM Eastern

Recruitment Range: $33,835.00 - $50,753.00 Annually

Description Benefits Questions

Description Summary Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Knowledge & Responsibilities

Essential Duties and Responsibilities:

• Serves as the assistant to the department faculty and staff.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories and training departmental personnel.
• Provides training and assistance to (full-time time and part-time) on college systems, academic procedures, and administrative tasks.
• Manages a multi-line telephone system including answering, screening, and taking messages.
• Using appropriate software, develops, transcribes, assembles, and disseminates information.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes as appropriate.
• Maintains a complex filing system.
• Processes confidential information.
• Creates and tracks purchase requisitions or purchase orders.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Answers questions and gives information about well-defined, but complex, administrative, programmatic, or personnel areas.
• Monitor and reconciles budget and expense statements with departmental accounts.
• Edits, proofs and compiles course documents and departmental reports.
• Schedules meetings, appointments, conferences, and travel and maintains the schedule of protected room assignments in the department.
• Supervises student or temporary employees.
• Serves as the primary point of contact for internal services and external vendors.
• Answers student inquiries about academic department policies and procedures and program/course/curriculum information.
• Prepares payroll time sheets for departmental employees and ensures contract submission.
• Follow up with faculty to ensure timely and accurate submission of grades and academic reports.
• Serves on various institutional committees.
• Orders desk copies of textbooks and ensures timely submission of book adoptions.
• Performs other duties as assigned.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Minimum & Preferred Qualifications

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education Minimum: Associates degree with coursework emphasis in business or office administration

Experience Minimum: One to three years of experience in an administrative office environment

Additional Information

Language Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

• Ability to add, subtract, multiply, and divide all units of measurement, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills To perform this job successfully, an individual should be proficient in Microsoft

Certificates, Licenses, Registrations None

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; reach with hands and arms, and talk and hear.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• The noise level in the work environment is usually quiet.

Benefits

• State Health Plan
• Health Care and Dependent Care Flexible Spending Accounts
• Dental Insurance
• Vision Insurance
• Additional Supplemental Insurances
• Disability Plan through NC Retirement System
• NC Retirement Plan
• Leave (Vacation, Sick, FMLA, Civil and Military, and Voluntary Shared)
• Acceptance of 120 hours of annual leave transfer to JCC
• Paid Holidays
• Longevity Prior State Service Verification
• Supplemental Retirement Plan
• Employee Assistance Program
• Education Benefits
• State Employees Credit Union
• State Employees Association of NC (SEANC)
• Tojan Alliance Partnership
• Scholarships with the University of Mount Olive

For further information, please contact 919-209-2022

01 Do you have an Associates degree with coursework emphasis in business or office administration? Yes No

02 Do you have one (1) to three (3) years of experience in an administrative office environment? Yes No

Required Question

Employer Johnston Community College Address 245 College Rd. PO Box 2350 Smithfield, North Carolina, 27577 Phone 919-209-2532 Website http://www.johnstoncc.edu