Front Office Manager

The Office Manager keeps L'Atelier Preschool running smoothly day to day — overseeing the front office, finances, billing, and operations. It's a role that blends numbers with people: as the primary administrative contact for families, staff, and vendors, you'll help keep things clear, on time, and welcoming.

Front Office: Manage daily office operations and serve as the main point of contact for parents, prospective families, staff, and vendors.
• Enrollment & Records: Handle student enrollment and registration, and keep family and student records accurate and up to date.
• Finance & Billing: Manage tuition billing, payment processing, account reconciliation, and follow-up on past-due balances; keep accurate financial records with QuickBooks.
• Purchasing & Supplies: Process vendor purchase orders and invoices, order office and classroom supplies, and manage inventory and costs.
• Online Store: Run the school's online shop — updating products, managing inventory, and coordinating order fulfillment.
• Vendors & Reporting: Coordinate vendor services and relationships, troubleshoot basic office/IT issues, and prepare administrative and financial reports for leadership.
• Community Life: Help organize school events like Coffee Fridays, celebrations, and parent meetings.
• Communication: Keep families and staff informed with clear, friendly, and timely updates.
• Support: Assist the Director with administrative projects and help ensure the school stays aligned with its policies