Front Desk / HR Assistant

Job Title: Front Desk / HR Assistant

Location: Claremore, OK
Department: Human Resources / Administration
Reports To: HR Manager or Plant Manager
Employment Type: Contract-to-hire
Compensation: $20-23/hour

Job Summary

A manufacturing-based organization is seeking a dependable and professional Front Desk / HR Assistant to serve as the first point of contact at its Claremore facility while supporting daily human resources and administrative functions. This role is ideal for a detail-oriented individual who enjoys interacting with people, staying organized, and supporting HR operations in a fast-paced, hands-on environment.

Key Responsibilities

Front Desk & Administrative Duties

• Greet employees, visitors, vendors, and applicants in a friendly and professional manner
• Answer and route incoming phone calls; respond to general inquiries
• Manage front desk coverage, mail distribution, and facility sign-in procedures
• Maintain office supplies and coordinate orders as needed
• Perform general clerical duties including filing, scanning, copying, and data entry

Human Resources Support

• Assist with onboarding and offboarding processes (new hire paperwork, orientations, badge access, etc.)
• Maintain accurate and confidential employee records (paper and electronic)
• Support recruitment efforts by scheduling interviews and communicating with candidates
• Assist with timekeeping, attendance tracking, and employee documentation
• Help coordinate training sessions, safety meetings, and internal communications
• Respond to basic employee questions and escalate issues to HR leadership when appropriate

Compliance & Confidentiality

• Handle sensitive employee information with a high level of professionalism and discretion
• Support HR compliance efforts related to company policies and employment regulations
• Follow all company safety policies and procedures applicable to a manufacturing facility

Qualifications

Required Qualifications

• High school diploma or equivalent
• 1+ year of experience in an administrative, front desk, or HR support role preferred
• Strong verbal and written communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to multitask, prioritize, and remain organized in a fast-paced environment
• Professional demeanor with a strong customer-service mindset

Preferred Qualifications

• Previous experience in a manufacturing or industrial environment
• Basic knowledge of HR processes, hiring practices, or payroll/timekeeping systems
• Familiarity with HRIS systems or applicant tracking systems (ATS)

Skills & Competencies

• Excellent interpersonal and communication skills
• Strong attention to detail and accuracy
• Effective organizational and time-management abilities
• Discretion and respect for confidentiality
• Team-oriented with a positive, reliable attitude

Working Conditions

• Office-based role with regular interaction on the manufacturing floor
• Standard business hours; occasional overtime may be required
• Ability to sit, stand, and walk throughout the day

Opportunity Highlights

• Stable, team-oriented manufacturing environment
• Exposure to a wide range of HR and administrative functions
• Opportunity to develop and grow HR and office administration skills
• Competitive compensation and benefits package (based on eligibility)

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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Ref: #208-Rowland Tulsa