Front Desk Associate
$45-50k

Position Summary

The Front Desk Associate serves as the first point of contact at headquarters and is responsible for creating a professional, welcoming, and highly functional workplace environment. This role blends front desk reception, office services, and facilities coordination, along with administrative support for Executive Assistants and leadership.

Key Responsibilities

Reception & Front-of-House Operations

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• Serve as the primary point of contact for employees, visitors, and vendors
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• Manage visitor registration, badging, and security protocols
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• Answer and direct incoming calls, emails, and general inquiries
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• Maintain a clean, organized, and professional reception and lobby area
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• Receive, sort, and manage incoming mail, packages, and deliveries
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Facilities Coordination

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• Create and manage work orders for maintenance and repair needs
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• Coordinate vendor and contractor access to the facility
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• Support seating assignments, workspace tracking, and related documentation
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• Monitor and restock office and workplace supplies
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• Assist with office moves, reconfigurations, and space planning activities
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• Submit purchase requisitions to support work orders and facility needs
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Executive & Administrative Support

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• Provide support to C-Suite Executive Assistants
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• Coordinate meetings, conference room setup, and catering arrangements
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• Assist with leadership visits, internal events, and special projects
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• Maintain a high level of confidentiality, professionalism, and discretion
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Vendor & Service Coordination

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• Coordinate service providers and external vendors
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• Support contractor onboarding and scheduling
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• Track service requests and ensure timely completion
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Qualifications

Education

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• High school diploma or equivalent required
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Experience

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• Minimum of 2+ years of relevant experience in administrative, facilities, or office support roles
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Preferred Qualifications

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• Experience supporting executive-level stakeholders
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• Experience with facilities coordination or vendor management
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• Familiarity with workplace tools such as Microsoft Outlook, Excel, and Teams
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