Front Desk Administrative Assistant

Brown Harris Stevens is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. Our office seeks a dedicated Front Desk Administrative Assistant to serve as the first point of contact for clients and visitors while providing essential support to the team.

Key Responsibilities:

• Greet clients and visitors warmly, directing them to the appropriate personnel and ensuring a professional and welcoming atmosphere.
• Manage incoming calls, providing accurate information and efficiently transferring calls to the appropriate staff members.
• Assist real estate agents with administrative tasks, including document preparation, data entry, and management of contracts.
• Maintain reception area and conference room, ensuring a clean and organized space for clients and team meetings.
• Input and update property listings in the Multiple Listing Service (MLS) and handle changes in listings as required.
• Organize and manage the office calendar for meetings, tours, and open houses.
• Prepare and print marketing materials, including brochures and flyers for listings.
• Facilitate onboarding for new agents, providing them with the necessary resources and support.
• Perform additional administrative duties as assigned to support the overall team operations.

Requirements

Qualifications and Skills:

• Exceptional customer service skills with a professional and friendly demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Previous experience in a front desk or administrative role.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Excellent verbal and written communication skills.
• High School diploma required; Bachelor's degree preferred.
• Minimum of 2 years of administrative or office experience is preferred.

Benefits

This is a Full-time position and eligible to participate in all of the Company's benefit after meeting it's eligibility period.

Salary is commensurate with experience.

Brown Harris Stevens Residential Sales, LLC and all of it's affiliates are an Equal Opportunity Employer.

Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.

Why Join Us?

Collaborative Environment: Work with a creative, supportive, and passionate team that’s been recognized for its innovative approach to marketing working in a best in class office space.

Competitive Salary & Benefits: We offer a competitive compensation package, comprehensive benefits, and a dynamic work environment.

If you are a creative, strategic thinker with a passion to hone your craft and be surrounded by immense talent in your field, and you’re ready to make an impact, contact us!

BENEFITS:

We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.

$50,000 - $58,000 annual salary

Monday-Friday 9:30am-5:00pm

Paid Time and Holidays Off

We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.

Equal Opportunity Employer

Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities.

We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.