| Location | Santa Clara, CA |
| Salary | $70,039.84–$84,549.92 Per Year |
Fleet Parts Coordinator
Salary
$70,039.84 - $84,549.92 Annually
Location
Throughout the County of Santa Clara, CA
Job Type
Full-Time
Job Number
26-M26-A
Department
Fleet Management
Opening Date
07/22/2026
Closing Date
8/5/2026 11:59 PM Pacific
Bargaining Unit
03
Description
Under supervision, to plan and participate in the ordering, purchasing and maintaining control of parts, equipment, and tool inventories used to service County vehicles.
Typical Tasks
Orders and purchases parts, equipment, tools and shop consumables such as solvents, lubricants and oils using pre-established contracts or within dollar amount limits established by County policies and procedures;
Plans, schedules and directs the activities of a parts inventory operation;
Receives parts and verifies amount and conditions of parts; enters information into inventory data base;
Distributes parts, equipment, and tools immediately to users or places into appropriate stock location for distribution as needed; updates database as parts are issued;
Establishes inventory reorder limits/points;
Conducts physical counts of inventory as required and produces appropriate inventory reports;
Maintains continuous contact with inventory suppliers;
Maintains fuel, lubricants, coolants and bulk storage inventories;
Coordinates the disposal of waste fluids, tires, filters and batteries;
Monitors obsolete parts control;
Arranges pick-up and delivery of parts and supplies and may pick up and deliver parts using automobiles, light trucks or forklifts;
Researches availability and prices of requested parts; keeps abreast of new parts and product lines and maintains parts catalogues and repair manuals;
Performs cost estimating;
Trains new personnel, may assign and assist in reviewing the work of others, resolves work related problems, and answers procedural and work-related questions;
Performs other related duties as required.
Employment Standards
Possession of a valid California drivers license is required at the time of appointment and ability to qualify for and maintain an acceptable driving record, which will qualify for a County Drivers Permit.
Special Requirement:
Possession of a forklift operators certification within six (6) months of appointment or must vacate the position. Certification must be maintained throughout employment.
Training and experience sufficient to have demonstrated practical application of the following knowledge and abilities:
Experience Note: The knowledge and abilities required to perform this function are typically acquired through training and experience equivalent to the completion of twelfth grade.
AND
Three (3) years progressively responsible experience in ordering, purchasing, issuing, and inventorying automotive and heavy equipment parts, accessories and tools.
OR
Two (2) years of experience as an Automotive Attendant in Santa Clara County.
Possession of one (1) or more National Institute for Automotive Service Excellence (ASE) Certifications is desirable.
Knowledge of:
Inventory maintenance principles including stocking and warehousing practices;
Parts, equipment, and tools suppliers;
Vehicle repair and maintenance;
Vehicle parts and repair terminology;
Equipment and tools used in vehicle repair and maintenance;
Basic mechanics;
Basic mathematics;
Office practices and procedures including filing systems;
Computer applications such as word processing, spreadsheets and/or database;
Charting and record keeping practices.
Ability to:
Plan, schedule and maintain a vehicle parts inventory operation;
Use a keyboard with moderate speed and a high level of accuracy;
Establish and maintain effective working relationships with those contacted in the course of business;
Establish priorities;
Communicate effectively in writing and speaking;
Collect and record data;
Prepare clear and concise reports;
Work independently;
Provide lead direction and guidance, and train others in parts room terminology and procedures;
Maintain related records;
Make timely and accurate decisions;
Move and lift objects that weigh up to 50 pounds.
The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays. Learn more here.
The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the Memorandum of Understanding/Agreement with the bargaining unit applicable to the job classification.
In addition to the amazing perks above, the County also offers the additional benefits below.
Retirement Benefits
The County offers robust retirement plans including a 457(b) Deferred Compensation Plan (similar to the private sector's 401(k) plan) and the CalPERS pension plan. In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family's long-term financial well-being.
Health Flexible Spending Account
The Health Flexible Spending Account (HFSA) empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA.
Dependent Care Assistance Program (DCAP)
The Dependent Care Assistance Program (DCAP) enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the Employee Childcare Assistance Plan, an employer-funded DCAP, for employees with annual income under $120,000.
Life and AD&D
The County offers life and disability benefits including Life Insurance, Accidental Death and Dismemberment (AD&D) Insurance, Long-Term Disability insurance, California State Disability Insurance, and Integration with Leave. These benefits ensure financial security and income support when you and your family need it most.
Employee Assistance Program (EAP)
The County prioritizes employee mental health and well-being and offers a top-tier Employee Assistance Program (EAP) through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.
Employee Wellness
The Employee Wellness Program offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey.
Education Reimbursement
A generous Learning and Employee Development program is available, including Education Reimbursement for employees seeking additional training and professional development.
NOTE: Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.
Click here to access all Memoranda of Understanding and most recent Summary of Changes.
01
Please answer the following questions. Completion of the following supplemental questions is REQUIRED and is an integral part of the evaluation process. Initially, it will be used to determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to continue in the examination process. Your responses to the questions may also be reviewed and scored in a Competitive Rating evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as no additional information will be accepted from applicants once the Competitive Rating evaluation has begun. A response of "see resume" or "see application" will deem your application incomplete. Include a detailed description of your work experience in the following format for EACH employer referenced, in each answer:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performed Do you understand the requirement to provide complete answers in order to determine relevant experience for each area in question?
02
Do you possess a high school diploma or GED equivalent?
03
Do you understand and agree to possess a valid California Drivers license prior to appointment, and the ability to qualify for and maintain a County Drivers Permit?
04
Do you currently possess a forklift operators certification and/or National Institute for Automotive Service Excellence (ASE) Certifications? If yes, indicate the name of the certifications and expiration dates of each certification and attach all certifications/licenses to this application. If you do not possess any certifications/licenses type N/A.
05
Possession of a forklift operators certification within six (6) months of appointment is required or vacate the position. Certification must also be maintained throughout employment.
Do you understand and agree to this requirement?
06
Do you have work experience equivalent to a Automotive Attendant in Santa Clara County? Click here to review the Automotive Attendant Job Specification
Please select from the following:
07
Describe your professional working experience equivalent to the Automotive Attendant in Santa Clara County.
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
08
Describe your knowledge and practical application of stocking and warehousing practices.
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
09
Describe your professional working experience maintaining records and logs of items received, issued and/or shipped.
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
10
How many years of experience do you have with ordering, purchasing, issuing, and inventorying automotive equipment parts and/or heavy equipment parts, accessories and tools?
11
Describe your professional working experience ordering, purchasing, issuing, and inventorying automotive equipment parts, accessories and tools.
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
12
Describe your working experience ordering, purchasing, issuing, and inventorying heavy equipment parts, accessories and tools.
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
13
Select the computer applications you are proficient using (check all that apply).
Proficient, is the ability to utilize the chosen application/program with an intermediate or higher level of understanding and competency.
14
Please list all Fleet Management Information System (FMIS) or Similar Software you have proficient experience with. If none, please type N/A.
15
Describe your work experience with computer technology used to track procurement, scheduling and inventory.
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
16
How did you find out/hear about this job?
17
How did you find out about this job? If "Other" is selected: Please describe how you heard about this job.
Required Question
Employer County of Santa Clara
Address 70 W. Hedding Street
8th Floor, East Wing
San Jose, California, 95110
Phone (408) 299-6816
Website http://www.sccjobs.org/