Key Responsibilities
Fleet Operations & Oversight
Manage daily operations of a fleet exceeding 300 vehicles across multiple locations
Ensure optimal vehicle utilization, availability, and lifecycle management
Develop and implement fleet policies, procedures, and best practices
Coordinate vehicle assignments, replacements, and decommissioning
Maintenance & Asset Management
Oversee preventative maintenance programs to minimize downtime
Track and manage repairs, inspections, and service schedules
Maintain accurate records of all fleet assets, including registration, warranties, and service history
Manage vendor relationships with maintenance providers and dealerships
Telematics & Technology
Utilize fleet management systems and telematics platforms (e.g., Samsara preferred) to monitor:
Vehicle performance
Driver behavior
GPS tracking and routing
Fuel usage and efficiency
Analyze data to identify trends and implement operational improvements
Compliance & Risk Management
Ensure compliance with all federal, state, and local regulations (DOT, OSHA, FMCSA, etc.)
Manage vehicle registration, licensing, and insurance requirements
Oversee driver safety programs, including training and incident investigations
Monitor and reduce accidents, violations, and liability exposure
Fuel & Cost Management
Track and control fuel consumption and expenses
Implement fuel efficiency initiatives and fraud prevention measures
Develop and manage fleet budgets, including capital expenditures and operating costs
Identify cost-saving opportunities through data analysis and vendor negotiations
Vendor & Fleet Management Partnerships
Collaborate with external fleet management companies and service providers
Evaluate and manage contracts, SLAs, and performance metrics
Ensure alignment between internal operations and third-party partners
Procurement & Lifecycle Management
Oversee vehicle acquisition, specification, and upfitting
Develop replacement strategies based on lifecycle cost analysis
Manage vehicle disposal, resale, or auction processes
Driver Management & Support
Partner with HR and operations teams on driver onboarding and training
Enforce driver policies, including safety, maintenance reporting, and compliance
Address driver concerns related to vehicles and equipment
Reporting & Analytics
Generate regular reports on fleet performance, costs, safety, and utilization
Use data-driven insights to guide strategic decisions
Present findings and recommendations to leadership
Required Qualifications
Bachelors degree in Business, Logistics, Supply Chain, or related field (or equivalent experience)
Proven experience managing a fleet of 300+ vehicles
Experience working with fleet management companies or outsourced fleet services
Strong experience with telematics and fleet software (Samsara preferred)
In-depth knowledge of DOT, FMCSA, and vehicle compliance regulations
Strong analytical, organizational, and problem-solving skills
Proficiency in Microsoft Excel and fleet management systems
Preferred Qualifications
Certifications such as CAFM (Certified Automotive Fleet Manager) or similar
Experience in construction, HVAC, or service-based industries
Familiarity with fuel card systems and maintenance tracking software
Core Competencies
Leadership and team coordination
Data-driven decision-making
Vendor negotiation and management
Safety and risk mitigation
Budgeting and financial oversight
Process improvement and operational efficiency
Work Environment
Combination of office and field-based work
Regular interaction with drivers, vendors, and operational leadership
May require travel to various company locations