Fleet Maintenance & Materials Coordinator

EDUCATION AND EXPERIENCE REQUIREMENTS
Any combination of training and experience that would provide the required knowledge, skills, and abilities, is qualifying. A typical way to obtain the minimum requirements is:

Experience: Four years of progressively responsible work experience coordinating vehicle and heavy equipment maintenance and repair activities, including experience working with outside vendors, service providers, and parts and materials management; OR active maintenance mechanic and any equivalent combination of training and experience.

Education & Training: High School Diploma or equivalent.

Must have working-level knowledge of the English language including reading, writing, and speaking English.

CERTIFICATIONS, LICENSURE, AND SPECIAL REQUIREMENTS

• Must hold a valid driver’s license from the State of Nevada or, for applicants who reside in another state within a commutable distance (including students), a valid driver’s license issued by their state of residence.
• Must also meet and maintain eligibility to be covered under TMWA’s vehicle insurance requirements.
• Obtain and maintain Class A Nevada Commercial driver’s license within 6 months of hire date

Employment is contingent upon successful completion of a background investigation during the hiring process and periodically during employment, background investigations may be conducted.

This position is considered a safety-sensitive position and employment is contingent upon the results of drug and/or alcohol testing which includes screening for marijuana. The presence of marijuana or other screened-for substances on any employment related substance test may result in a refusal to hire or termination of employment.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of vehicle and heavy equipment maintenance and repair practices sufficient to coordinate, schedule, and evaluate vendor-performed repair work.
• Principles and practices of material management, warehousing and inventory control.
• Fundamental computer skills to effectively use personal computers (word processing, spreadsheets, databases, e-mail and customer information systems)
• Working knowledge of computerized maintenance management systems (CMMS) and fleet/asset tracking software, (ex GeoTab and Cityworks), to schedule maintenance, track work orders, and maintain accurate fleet and materials records.
• Knowledge of materials and equipment used in water distribution repair, maintenance and installation, and procedures to ensure the safety and integrity of all equipment associated with these activities.
• Be familiar with various laws, codes, ordinances, and regulations including permitting and licensing of vehicles and equipment for public agencies.
• Communicate clearly and concisely, both orally and in writing.
• Coordinate and direct the work of others (vendors, material providers, interns, seasonal employees, etc.).
• Evaluate work priorities, procedures, and processes to determine their effectiveness and efficiency.
• Use personal computers, .i.e. word processing, spreadsheets, databases, e-mail and customer information systems.
• Possess fundamental organizational, communication and interpersonal skills.
• Be punctual regarding work hours established by TMWA.
• Be mentally and physically alert during working hours.

ESSENTIAL DUTIES AND RESPONSIBILITIES

We believe that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor TMWA to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

• Coordinates and schedules fleet preventative maintenance programs for vehicles and equipment; including the coordination of major mechanical or electrical repair work, which is performed by outside vendors.
• Coordinates and schedules repairs with outside vendors and vehicle operators to minimize disruptions.
• Coordinates and schedules installations and repair of all accessory equipment such as two-way radios, mobile computer equipment, spotlights, warning lights, power equipment, tools etc.
• Coordinate the lease and rental of vehicles and equipment.
• Performs minor, incidental vehicle maintenance tasks (such as replacing wiper blades, tires, or batteries) as needed.
• Ensure that the TMWA fleet is in compliance with all Federal and State regulations.
• Registers new vehicles and completes the documentation an processing required to place vehicles into service in the TMWA fleet.
• Will maintain vehicle related spreadsheets, records, including updating fleet maintenance management software and material/work order tracking systems.
• Assist in identifying and prioritizing vehicles for replacement and identifying the appropriate vehicle and equipment to serve as replacements.
• Prepares vehicles for disposal by removing TMWA logos and installed equipment prior to surplus or auction.
• Assist in developing the annual capital budget for vehicle replacement.
• Assists in the development and implementation of maintenance activities such as asset management and fueling data programs.
• Data entry of received and dispersed items in the material management system, including notification of deliveries to responsible parties.
• Conduct inventory of stock items across the warehouse and various storage areas; maintain proper stock levels of all materials, tools, meters, pipe, concrete boxes, sand, type II base, etc.
• Provides support for material management for all special projects and construction activities.
• Provide logistical support for any type of an emergency that could require materials, vehicles and equipment.
• May be assigned to facilitate and coordinate special projects not associated with transportation or materials management as needed.
• Assists in the development and implementation of maintenance activities such as an asset management and fueling data programs.
• Will be required to approve invoices for payment and request purchase orders for service and materials.
• Other duties and responsibilities as assigned.