Fleet Administrator I

Henkels & McCoy, Inc. (H&M) is a leading utility construction firm providing critical infrastructure for the power, oil & gas pipeline, telecommunications, and gas distribution markets throughout North America. Founded in 1923, the firm adapts a century of experience to the dynamic infrastructure needs of today. H&M leverages the collective strength of its diverse disciplines to create seamless integrations between projects, clients, team members, and communities. The company has been recognized with an E. I. DuPont Safety Excellence Award.

H&M is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Engineering News-Record as one of the leading contractors in the country. H&M is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

The Fleet Administrator supports the day-to-day operations for a fleet with thousands of units operating nationwide.  This role is also responsible for the oversight of our driver and fuel management programs, setting up POV allowances for drivers, processing vendor invoices to accounts payables, managing and tracking leases, and assisting with internal audits. The Fleet Administrator is also responsible for ensuring our compliance with policies and keeping business units informed of notices and changes.

• Maintain regular oversight on approximately 4,000 fuel cards to ensure their issuance is within company policy 
• Set up POV allowances, Type 1&2 driver assignments, and Type 2 quarterly mileage reports 
• Accurately review, code, and process vendor invoices 
• Manage the setup, tracking, and payoffs of vehicle leases 
• Recording unit specific information in equipment files
• Develop and Distribute Reports
• Fleet Accounting and Accounts Payable
• Vehicle Recordkeeping
• Lease Tracking
• Administer “Assignment and Use of Company Vehicles” policy
• Monitor and Analyze Fleet Related Data

• Good interpersonal skills
• Customer service oriented
• Well organized and detail oriented
• Ability to handle multiple tasks
• Business writing skills
• 3+ years database programing
• Experience in JD Edwards ERP business application is a plus
• MS Office, Word, Excel, Power Point, PowerBI
• Business Systems and Databases
• 3+ years of experience in accounting and data analysis

H&M Shared Services Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities