Fiscal Specialist 2 - College of Science, Technology, Engineering & Mathematics (CSTEM)

Posting Details

Posting Details

Working Title Fiscal Specialist 2 - College of Science, Technology, Engineering & Mathematics (CSTEM) Posting Number 2026023CP

Position Information

Classification Code 151F RCW Exemption Criteria No Exemption EWU Position Number C99038 FLSA Non-Exempt Bargaining Unit BU 1 % Full Time 100 Salary / Wage Range CS - 43 Salary Information

The salary for this position is $47,004 to $54,204. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Anticipated Start Date 07/16/2026 Term of Appointment 12 months per year Location Cheney Campus County Spokane Project Description

N/A

Project Duration N/A Background Check Yes - Both Responsible HR User Zach Jankovsky Responsible HR User Email address zjankovsky@ewu.edu

Position Details

Job Summary

We are currently seeking skilled and team-oriented applicants for the following position: Fiscal Specialist 2 - College of Science, Technology, Engineering & Mathematics (CSTEM) to support the CSTEM Dean's Office.

This position will provide fiscal assistance and administrative management within the College of Science, Technology, Engineering & Mathematics (CSTEM). The position will report to the College Director of Finance & Administrative Services and will provide support to the Dean, Associate Dean, Director of Finance & Administrative Services and College Executive Assistant.

Under general direction, position performs a variety of complex and varied fiscal and administrative support functions such as analyzing and developing budgets for grants, contracts, state funds, and/or program funds, establishing and maintaining cost center and/or self-sustaining accounts, maintaining professional fee records, and coordinating diverse unit-wide fiscal support functions such as travel reimbursement, purchasing, payroll support, and fiscal planning.

The position is expected to exercise independent judgement in developing, modifying, and maintaining multiple record keeping and reporting systems for varied and complex sources of funding; interpreting and applying rules and regulations to resolve problems; advise faculty and staff regarding applicable policies and procedures, and recommend alternative courses of action. Position uses established procedures in performing fiscal responsibilities, and ensures work is in conformance with regulations, policies and standards.

The position requires a high degree of personal initiative, flexibility, and personal judgment in

all assignments, along with strong verbal and written communication skills, ability to organize

and prioritize tasks to ensure smooth workflow, excellence in work standards and a

demonstrated interest in providing strong customer service.

EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.

The salary for this position is $47,004 to $54,204. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits-briefing/benefits/insurance/ .

Applications are open and accepted until recruitment is closed. Screening of applications will begin 6/16/2026. A three-day notice will be provided prior to closure of recruitment. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.

Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.

About Eastern Washington University

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region's polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU's 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington's second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor's and master's degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a '24-'25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement

At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Equal Opportunity Statement

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Conditions of Employment

Regular work schedule of Monday-Friday 8am-5pm, with the possibility of teleworking according to university policy and occasional nights and weekends.

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time.

All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This position is covered by the Washington Federation of State Employees' Collective Bargaining Agreement:

https://in.ewu.edu/hr/wp-content/uploads/sites/40/2025/05/WFSE-EWU-CBA-Barg.-Units-1-and-2-2025-2027_2024-12-02.pdf

After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training.

Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

Physical Demands

If you would like to obtain a copy of the Essential Functions Analysis form, which describes the physical and mental demands of the position, please contact Zach Jankovsky at zjankovsky@ewu.edu.

Pre-Placement Physical No Hearing Test No Medical Monitoring Post Hire No Protective Equipment Required Qualifications

• AA degree in Accounting, Finance, Business, or related field. Years of relevant work experience may be substituted, on a year-by-year basis, for education.
• Strong computer skills demonstrated by three years of successful full-time work experience using a variety of software programs including Microsoft Suite, Google Docs, Adobe, etc.
• Must offer superior verbal and written communication skills and a high level of professionalism.
• Demonstrated ability to maintain a superior level of organization.
• Experience maintaining electronic records and files.
• Demonstrated success handling a demanding workload with overlapping deadlines and requiring great attention to detail, perseverance, initiative, and ability to function equally well taking direction and working independently, and in an environment characterized by interruptions throughout the workday and where supervision is offsite.
• Demonstrated ability to apply a responsive and flexible approach that is supportive of the needs including universal access of our students, faculty, staff and the public

Preferred Qualifications

• Two or more years' experience performing fiscal/budgetary responsibilities in a college or university environment. Additional years of relevant education may be substituted, on a year-by-year basis, for two years of the required work experience.
• Advanced experience working with Excel &/or Google Sheets, including: demonstrated ability to develop complex spreadsheets using advanced features, working knowledge of excel/google sheets formulas and functions, and ability to create spreadsheets to develop and maintain records.
• One-year full time work experience demonstrating success in handling communications with a variety of different kinds of internal and external clients, such as federal, state, city, and county government agencies, professionals in the community, internal staff/managers/administrators, students, and other constituents.
• Experience in managing fiscal/budgetary responsibilities for grants, contracts, and/or sponsored programs.

Other Skills and Abilities

• Flexibility
• Collaboration
• Collegiality
• Communication
• Teamwork
• Time Management
• Attention to Detail

Note: The above job description is a general outline of the duties and responsibilities typically associated with this position. Specific tasks and responsibilities may vary based on the needs of the department and institution.

Work Schedule Type Regular Work Schedule

• Regular work schedule of Monday - Friday 8am-5pm, with the possibility of teleworking according to university policy and occasional nights and weekends.

Posting Date 06/12/2026 Open Until Further Notice Yes Closing Date Screening to Begin 06/16/2026 Special Instructions to Applicants

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

Required documentation includes all of the items listed below.

• Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide the information in a bulleted list or as a table within your cover letter.
• Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
• Complete the online application form and respond to the online questions, if applicable.
• Mission Statement Response - EWU's mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
• Please do not upload resumes that include photos of yourself.

Application Types Accepted Application

Job Duties

% of Time 95 Responsibility / Duty

Fiscal Responsibilities

• Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, control and review/audit of fiscal operations;
• Develop budgets for grants, contracts, or other funding requests; prepare appropriate forms for contracts and agreements; develop, recommend, and/or establish charge schedules for cost center and/or self-sustaining accounts; calculate depreciation and amortization of equipment;
• Forecast fiscal needs/commitments; develop long-term planning documents; participate in the planning of new programs by conducting analysis of unit needs and resources and making revenue projections;
• Consult with funding agencies to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures;
• Prepare specialized reports; conduct special studies to research and/or justify fiscal requests/needs;
• Evaluate unit programs through comparison of actual performance with budgeted/planned objectives; research and determine causative factors in expenditure trends; formulate and recommend corrective action;
• Analyze, modify and recommend improvements in subsidiary and general fiscal recordkeeping systems; apply knowledge of accounts and program relationships, data flow, audit trails and internal controls to design and implement financial data systems;
• Select, develop, implement and/or modify manual or automated fiscal reporting/tracking systems to address specific unit needs;
• Maintain a record keeping system for recording budget transactions; review budget reports, verify accuracy and take corrective action if necessary; reconcile budget status reports and prepare expenditure projections; notify appropriate individual of any projected or actual over- or under - expenditures;
• Purchase supplies for the Dean's office and assist schools in purchasing as needed; to include the Faculty Computer Replacement Program; maintain purchasing records and resolve problems; review, approve and allocate purchase to proper budget and category; ensure compliance with departmental, institutional and/or granting agency policies, rules and regulations;
• Maintain personnel and payroll records; calculate salary and benefits costs; initiate, record and ensure the accuracy of personnel and payroll action documents;
• Monitor, track and prepare travel for Dean's Staff, assist schools as needed; maintain and process travel expense records; ensure compliance with state and institution regulations and procedures; allocate travel expenses to appropriate budgets;
• Manage and track candidate expenses, assist departments as needed; maintain and process expense records; ensure compliance with state and institution regulations and procedures; allocate expenses to appropriate budgets; reconcile Central Travel Account (CTA) card and ensure accuracy of coded expenses as well as maintain purchasing records and resolve problems;
• Prepare, compile and provide fiscal reports such as year-end reports, budgetary reports, and auditing reports;
• Assist as directed with the maintenance and/or management of the Dean's office foundation account; monitor, track and coordinate foundation donations and scholarships. Make foundation deposits and produce gift acknowledgement letters.
• Other fiscal duties as assigned

Essential Function Indicator Yes % of Time 5 Responsibility / Duty

Other duties as assigned

Essential Function Indicator Yes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Mission Statement Response

Optional Documents

• DD214 Form