Accounting, Administrative Skills, Agriculture, Budgeting, Business Administration, Cost Reporting, Distribution Management, Employee Relations, Expense Reports, Expense Tracking, Federal Government, Federal Laws and Regulations, Financial Procedures, Financial Reporting, Financial Transactions, Funding, Grant Administration/Management, Leadership, Maintain Compliance, Office Management, PC (Personal Computer) Systems, People Management, Policy Development, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Procedure Implementation, Proposal Writing, Protective Services, Reconciliation, Regulations, Reporting Skills, Revenue/Sales Reporting, Security Policy, State Laws and Regulations, Statistics, Team Lead/Manager, Time Management, Tuition Fees, Word Processing
Fiscal Specialist (0080295, CTAHR/Admin)
Salary
See Position Description
Location
UH Manoa - CTAHR, Honolulu, HI
Job Type
Full-Time Permanent
Job Number
2026-01145
Department
University of Hawaii at Manoa - College of Tropical Agriculture and Human Resilience
Division
Office of Administrative Services
Opening Date
05/31/2026
Closing Date
6/11/2026 11:59 PM Hawaii
Position Number:
0080295
Description
Title: Fiscal Specialist
Position Number: 0080295
Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Administrative Services, Fiscal Office
Location: University of Hawaii at Manoa, Honolulu, HI
Date Posted: May 31, 2026
Closing Date: June 11, 2026, 11:59PM HST
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Other Conditions: All application materials should be submitted by June 11, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.
Duties and Responsibilities:
- *Generate Financial Report: Research and prepare final expenditure & revenue reports for extramural grants, state, other federal, and other agencies on both an annual and on an as-needed basis.
- *Monitor Special Tuition, Revolving and General Funds: Review accounts and approve expenditures.
- *Administer Indirect Cost Returns: Calculate & disperse to the appropriate Principal Investigator (PI)/department the return of overhead funds from Office of Research Services (ORS). Monitor the expenditures and balances.
- *Extramural Grant Administration: Advise faculty in preparing budgets & proposals. Ensuring compliance with UH & funding agency policies & procedures. Review & approve budget before submitted to ORS. Work with ORS when discrepancies/questions arise.
- *Accounting of extramural contracts & grants: Establish accounts, monitor and approve financial transactions. Review monthly reports. Project and reconcile expenditures.
- *FTE monitoring: Supervise the distribution, collection, review, and return of UH FTE certifications by account codes. Advise & discuss with PIs on any discrepancies or corrections.
- *Develop & Implement Internal Fiscal Procedures: Work with PIs & departments to ensure compliance with applicable policies, procedures, rules, and regulations.
- *Cost-Sharing Monitoring: Advise & assist the PIs in determining the UH financial obligations required by extramural funding agencies. Supervise the distribution, collection, review, and return of Cost-Sharing reports on a monthly basis.
- *Serve as lead FA and working supervisor for designated units/personnel.
- Other duties as assigned
- Denotes Essential Functions
Minimum Qualifications
- Possession of a baccalaureate degree in business or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business administration and/or accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Considerable working knowledge of principles, practices and techniques in the area of office management and/or accounting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with office management and/or accounting.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
- Demonstrated ability to operate a personal computer, apply word processing software.
- If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Desirable Qualifications
- The incumbent may recommend or establish policy and procedures applicable to an assignment.
- The incumbent works independently without close supervision and performs most assignments with instructions as to the general results expected.
- Guidance is given on unusual or complex problems and procedures as needed.
TO APPLY: Click in the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using NeoGov, you will need to create an account.
- Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
- Resume/Curriculum vitae (CV);
- Names of three (3) professional references (contact information including email address); and
- Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire).
- Any confidential data should be redacted (e.g. social security number, date of birth, etc).
- Diplomas will not be accepted.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Katrina Kruhm, kkruhm@hawaii.edu
EEO, Clery Act, ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
01
Do you have a baccalaureate degree in business or related field?
02
Do you have at least 3 year(s) of progressively responsible professional experience with responsibilities for business administration and/or accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated?
03
Complete applications and all requested document attachments must be submitted before first review and/or close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Do you attest that you understand that incomplete applications (as described in the "To Apply" section) will not be reviewed by the hiring committee?
- Yes, I acknowledge that incomplete applications will not be referred or reviewed by the hiring committee.
Required Question
Employer University of Hawaii
Website http://workatuh.hawaii.edu