Fiscal Manager (0080163)

Fiscal Manager (0080163) Salary Depends on Qualifications

Location: Honolulu, HI Job Type: Full-Time Permanent Job Number: 2026-00025 Department: University of Hawaii at Manoa - OVPSS - Student Life & Development Opening Date: January 6, 2026 Closing Date: Continuous

Job Description

Title: Fiscal Manager Position Number: 0080163 Hiring Unit: OFC OF VP FOR STUDENT SUCCESS, STUDENT CO-CURRICULAR SUCCESS, STUDENT LIFE & DEVELOPMENT

The Fiscal Manager (fiscal authority) for Student Life and Development oversees all fiscal operations and ensures compliance with University and state policies. The successful candidate will develop, implement, and maintain effective internal controls of daily financial operations, including reconciliation, accounting, safeguarding, and depositing of funds from all sources.

Duties and Responsibilities

• Serves as the Fiscal Manager (fiscal authority) for Student Life and Development overseeing all fiscal operations and ensuring compliance with University and state policies.
• Develops, implements, and maintains effective internal controls of daily financial operations, including reconciliation, accounting, safeguarding, and depositing of funds from all sources.
• Manages the development, analysis, and monitoring of comprehensive budgetary plans for all department accounts to include budget execution and program expenditures for the Chartered Student Organizations (CSOs).
• Leads the preparation and review of financial statements and reports, identified trends or areas of concern, and advises management on corrective or strategic actions.
• Provides financial analysis and projections for existing and proposed revenue-generating or break-even services within the Campus Center Complex to support decision-making.
• Directs the collection, analysis, and reporting of financial data for internal and external stakeholders, including University administration, the State Legislature, and federal or state agencies.
• Interprets instructions and prepares financial reports and analysis in response to requests received from the UH Budget Office, UH executives, the State Legislature, and federal and state agencies.
• Represents the department in all audits: coordinating document preparation, reviewing findings, preparing responses, and implementing audit recommendations.
• Serves as the administrative approving authority for department travel requests and completions; ensuring compliance with all policies and procedures.
• Supervises professional, clerical, and student employees within the fiscal office, establishing clear performance expectations and evaluating outcomes.
• Develops, implements, and evaluates departmental fiscal policies and procedures to ensure compliance with current University, state, and federal policies, procedures, and regulations.
• Evaluates purchasing and procurement activities of CSOs and departmental programs to ensure compliance with applicable policies and to certify the availability of funds.
• Resolves complex procurement issues concerning construction, competitive pricing, specification terms, vendor selections, and other purchasing transactions.
• Negotiates scope of services, timelines, and use of required resources with the Director of Internal Audit and/or external CPA firms for department audits.
• Oversees asset and inventory management, ensuring accurate recordkeeping, control, and accountability for all departmental equipment and property.
• Plans and conducts training and informational sessions on fiscal procedures, policies, and best practices to ensure consistent application.
• Monitors and administers department debt service obligations, to include repayment of bonds or other financial obligations attributed to the department.
• Serves as an advocate and fiscal resource for student organizations, assisting with fiscal planning, compliance, and reporting needs.
• Interprets and communicates University policies and procedures to students, student organizations, and department staff to promote understanding and consistent application.
• Works beyond normal business hours including evenings, weekends, and/or holidays as needed.

Minimum Qualifications

1. Possession of a baccalaureate degree in Accounting, Business Administration, Finance or a related field and five (5) years of progressively responsible professional experience, of which at least two (2) years must include supervisory experience, with responsibilities for supervising a fiscal or accounting office; or any equivalent combination and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.

2. Considerable working knowledge of principles, practices, and techniques in the areas of accounting and/or finance, as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles, and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, and theories and systems associated with accounting and/or finance.

4. Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative, and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders, and members, and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9. Considerable knowledge and experience of generally accepted governmental accounting principles.

10. Demonstrated ability to analyze financial statements, discern trends, and make projections of revenues and expenditures.

11. Demonstrated ability to analyze problems, identify impact, and solutions, and implement recommendations.

12. Knowledge and ability to conduct workshops and training for employees.

13. Ability to multi-task and perform in a high-paced environment.

14. Ability to work a variable work schedule that goes beyond normal working hours, including evenings, weekends, and holidays, as necessitated by program requirements.

15. Knowledge of higher education administrative services and the services offered at student unions.

16. Working knowledge of computerized spreadsheet programs and computerized financial management information systems.

Desirable Qualifications

1. Masters Degree from an accredited college or university in accounting, finance, or related field.

2. Demonstrated ability to perform with high levels of energy, flexibility, and initiative.

3. Demonstrated knowledge of the University of Hawaii structure, policies, procedures, and administrative rules.

4. Experience with revolving and special funds and/or revenue-generating operations.

5. Fiscal experience with both self-supporting and government-funded programs at a higher level educational institution.

6. Experience with managing construction procurement at the University of Hawaii.

7. Understanding of principles and practices related to student services.

8. Experience in personnel administration within a unionized environment, with familiarity in interpreting and applying state employment policies, procedures, and collective bargaining agreements.

To Apply

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Click on the "APPLY" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

1. Cover letter indicating how you satisfy the minimum and desirable qualifications;
2. Current resume;
3. Names and contact information (including telephone number and email addresses) of at least three (3) professional references;
4. Copies of official undergraduate and graduate (as applicable) transcripts indicating degree conferred date with confidential information (i.e., social security number, date of birth) redacted. However, original official transcripts are required upon hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Incomplete, late, or unreadable applications will not be considered. Academic record/grade summaries will not be accepted. Diplomas and copies will not be accepted.

Inquiries: Mandy Westfall-Senda, mandy.westfall@hawaii.edu; Eddie Robles, roblesed@hawaii.edu

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non-BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer

University of Hawaii Website: http://workatuh.hawaii.edu