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Firm Administrator OOJ - 34932

Hatch Global Search

Smithtown, New York

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JOB DETAILS
SALARY
$120,000–$130,000 Per Year
SKILLS
Administrative Management, Administrative Skills, Billing, Budget Management, Budgeting, Business Administration, Case Management, Communication Skills, Compensation and Benefits, Disciplinary Action, Employment Law, Estate Planning, Facilities Management, Finance, Financial Analysis, Financial Management, Financial Reporting, Human Resources, Human Resources Management, Interpersonal Skills, Legal, Maintain Compliance, Marketing, Operations, Operations Management, Organizational Skills, People Management, Performance Analysis, Performance Reviews, Profit & Loss, Regulatory Compliance, Staff Development, Systems Maintenance, Technical Leadership, Technical Operations, Time Management, Trust Law, Vendor/Supplier Relations
LOCATION
Smithtown, New York
POSTED
30+ days ago

Job Description

A Firm Administrator is a management-level role overseeing a firm's daily operations, encompassing areas like administration, personnel, finances, facilities, and marketing, working closely with partners on policy and decision-making.

Firm Administrator 

Pay Rate: $120 000-130 000

MAIN RESPOSNIBILITIES:

  • Managing the day-to-day operations of a law firm, overseeing non-attorney staff like legal assistants and paralegals, handling financial management including billing and budgeting, managing human resources, and ensuring smooth office operations by coordinating technology, facilities, and administrative tasks, all while working closely with attorneys to optimize efficiency and profitability.

Financial Management:

  • Overseeing the billing and invoicing process, including client fee collection
  • Managing firm budget and expenses
  • Preparing financial reports and analyzing financial data

Operations Management:

  • Maintaining office facilities and technology infrastructure
  • Managing office supplies and vendor relationships
  • Implementing and maintaining case management systems

Human Resources:

  • Ensuring compliance with employment laws
  • Managing employee benefits and payroll

Staff Management:

  • Hiring, training, and supervising non-attorney staff including legal assistants, paralegals, and administrative personnel.
  • Performance evaluations and employee development
  • Addressing staff concerns and disciplinary actions

Qualifications

  • A bachelor’s degree in human resources, business administration, finance, or a related field is required.
  • At least five years of experience in a senior management position
  • Ability to work out of 4 offices
  • Prior experience working at a law firm in a similar role is a plus
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Proficiency in legal software and technology
  • Financial acumen and budgeting expertise
  • Ability to handle confidential information

Why is This a Great Opportunity

Our client is a law firm specializing in Elder Law and Trust & Estate Planning. With four (4) offices on Long Island, they are expanding and seek a firm administrator to work out of their Smithtown, NY Office. The position is full-time in the office. (3 days in Smithtown and 2 days at their other locations).

Salary is between 120K – 130K plus solid benefits


OOJ - 34932

About the Company

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