Accounting, Accounting Standards and Regulations, Acquisitions Management, Administrative Management, Administrative Skills, Billing, Budget Management, Budgeting, Change Requests/Orders, Conferences, Contract Approval, Contract Management, Contract Processing, Contract Requirements, Cost Accounting, Documentation Review, Editing, Educational Administration, Federal Contracts, Financial Services, Financial Support, Grant Administration/Management, Higher Education, Proofreading, Proposal Development, Record Keeping, Regulatory Compliance, Research Administration, Staff Training, Style Guide, Support Documentation, Technical Support
The College of Engineering’s Business Office Is seeking candidates for the position of Financial Specialist. The individual in this position provides professional and technical support to Engineering faculty for extramural projects including proposal development assistance, review and approval of proposal support documentation, award review, budgeting, and contract and grant management, While contract and grant experience is a plus, prior experience in federal contracting or acquisitions is highly valued.
AU Formal Title: Spec , Contracts and Grants
Responsibilities:
PLEASE VERIFY ESSENTIAL FUNCTIONS BEFORE APPROVAL:
- Assists with the acquisition, management, and reporting for sponsor funded equipment and materials while maintaining records and titles.
- Coordinates the execution of contract and grants terms and conditions.
- Assists in the administrative management of awards by approving and coordinating change orders, time extensions, budget reallocations, and monitoring reporting from inception to close-out on behalf of a school/department/program.
- Serve as liaison between faculty, staff, and sponsors to advise and/or assist with the preparation and submission of proposals, review documentation for compliance with University, legal, and cost accounting standards, and other guidelines.
- Processes and approves contract and grant related documents such as (but not limited to) subcontract invoices for payment to ensure the correct accounting and contractual elements are in place.
- Trains employees and/or conducts conferences/workshops in proposal development, electronic research administration, internal processes and procedures, agency requirements and award management.
- May write, edit, and proofread text of contracts and grants including reorganizing content for better flow, rewording for clarity, and editing to comply with APA of other style guidelines.
- May perform other accounting duties, as needed.
Qualifications:
Level I:
- Bachelor's Degree - no specific degree.
Level II:
- Bachelor's Degree - no specific degree and 2 years of experience in financial support or contracts and grants support.
Level III:
- Bachelor's Degree - no specific degree and 4 years of experience in financial support or contracts and grants support.
Substitutions Allowed for Education: Yes
Substitution allowed for Education: When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.
Substitutions Allowed for Experience: Yes
Substitution allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
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