Financial Operations Analyst

Stefanini Group is hiring!

Stefanini is looking for a Financial Operations Analyst for Philadelphia, PA (Onsite)

For quick Apply, please reach out to Sudhanshu Shrivastava: (248) 582-6510/ sudhanshu.shrivastava@stefanini.com

W2 candidates Preferred!

Overview:

We are seeking a detail-oriented Financial Operations Analyst to join our team on a contingent basis. This assignment will support the accuracy and timeliness of our daily financial operations by providing reconciliation support. Responsibilities include completing same-day reconciliation of accounting transactions to maintain well controlled processes and accurate financial reporting.

Top 3 skills:

1. Accounting transaction experience
2. General ledger reconciliation
3. Adaptable to changes

Primary Responsibilities:

Daily Transaction Processing & Monitoring

1. Monitor and process ACH activity, accepting or rejecting transactions as appropriate
2. Review daily ACH advices from Atlanta, determine ownership, and provide timely acknowledgments
3. Monitor credit card processing activities, record transactions, and reconcile related accounting entries and ACH payments
4. Report credit card activity to host departments, maintain registration logs, and distribute service charges based on departmental usage
5. Review daily credit card transaction emails and process corresponding Workday entries
6. Monitor RTGS for incoming wire transfers and process related accounting; return unrecognized or misdirected wires
7. Create wire transfers, including IRS payments for accounts payable unit (FMSSC) upon request
8. Process and reconcile check deposits with client; mail checks and send processing reminders

Accounting & Reconciliation

1. Perform data entry of accounting transactions into Workday and other accounting systems
2. Ensure timely settlement of all entries and close General Ledger's Transaction Processing Units (TPUs) in the accounting system (EASy) daily
3. Monitor settlement status of the TPUs daily
4. Maintain and update subsidiary ledgers for multiple general ledger accounts
5. Research and reconcile account discrepancies in a timely manner
6. Monitor and clear undistributed net income daily
7. Update records for weekly Treasury remittances
8. Perform supplemental Late GL process tasks not absorbed by shared services
9. Maintain detailed allocation tables by client for allocated general ledger accounts
10. Enter monthly entries into Workday for departments as needed

Compliance & Documentation

1. Review accounting checklists to ensure compliance with established procedures
2. Coordinate with Legal on updates to W 9 and PA tax exempt forms and distribute them to departments upon request. Prepare year-end listings of potential unclaimed property.
3. Verify work performed by others (such as Working Trial Balance WTB details) when necessary

#LI-SS3

#LI-ONSITE

Specialized Tasks

1. Process incoming departmental mail and distribute accordingly
2. Process checks received related to supplier invoices
3. Prepare manual entries for expected reimbursement travel receivables
4. Generate monthly Travel Aged Receivables reports and coordinate department follow-up
5. Monitor city wage tax account and ensure FMSSC completes online payments
6. Process business use and occupancy tax payments on the City of Philadelphia's website

Records Management

1. Provide operational support for physical records archiving
2. Coordinate departmental activities related to archiving physical records
3. Box and ship physical records to Iron Mountain
4. Process annual disposition lists from Records Management

Required Qualifications

1. 2 years of experience in financial operations, accounting, or related field
2. Proven experience with financial transaction processing and reconciliation
3. Proficiency in accounting systems, particularly Workday
4. Strong attention to detail and accuracy
5. Excellent organizational and time management skills
6. Ability to work independently and meet daily deadlines
7. Experience with ACH, wire transfers, credit card processing, and check handling
8. Strong analytical and problem-solving abilities
9. Effective written and verbal communication skills

Preferred Qualifications

1. Familiarity with treasury operations and general ledger accounting
2. Knowledge of records management practices

Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group:

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.