Administrative Skills, Affirmative Action, Communication Skills, Computer Skills, Computer Systems, Documentation, ERP (Enterprise Resource Planning), Family Educational Rights and Privacy Act (FERPA), Federal Laws and Regulations, Finance Software, Financial Administration, Financial Aid, Financial Analysis, Financial Policies, Financial Procedures, Flexible Spending Accounts, Higher Education, Information/Data Security (InfoSec), Interpersonal Skills, Maintain Compliance, Microsoft Office, Multitasking, Presentation/Verbal Skills, Problem Solving Skills, Reconciliation, Regulatory Requirements, Security Protocols, State Laws and Regulations, Student Financial Services, Student Services, Team Player, Writing Skills
Job Description
Job Title: Financial Aid Administrator - Two (2) Positions Available
Salary: $74,568.00 Annually
Department: Financial Aid
Pay Grade: ADM5
Reports To: Director, Financial Aid
FLSA Status: Exempt
Unit: Administrative
Opening Date: 7/15/2026
Closing Date: 8/5/2026 11:59 p.m.
GENERAL STATEMENT OF JOB
The Financial Aid Administrator provides high-level support in the administration of federal, state, and institutional financial aid programs at Middlesex College. This role ensures that student financial aid files are processed with a high degree of accuracy and in strict compliance with all applicable regulations. The successful candidate will serve as a key resource for students and families, guiding them through the application, eligibility, and awarding phases of the financial aid lifecycle.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
- Reviews and analyzes student financial aid applications and supporting documentation to determine program eligibility.
- Identifies and resolves conflicting information in student files, ensuring adherence to federal and state regulatory requirements.
- Assists in the management and reconciliation of specific financial aid portfolios, which may include verification, state grants, or specialized student populations.
- Provides comprehensive counseling to prospective and current students regarding financial aid procedures, eligibility, and award packages.
- Utilizes state and federal databases (such as NJFAMS and the FSA Partner Portal) to process corrections and update student records.
- Provide expert counseling to students and families regarding eligibility, application procedures, and the verification process.
- Manages all confidential student financial and personal information in strict adherence to the Family Educational Rights and Privacy Act (FERPA) and other relevant data security protocols.
- Conducts engaging on-campus and off-campus presentations, workshops, and other forms of outreach to educate prospective and current students and families about financial aid and the verification process.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
- Four (4) years of experience in student services, such as admissions, registration, student records, financial aid or student financial services
- Financial aid experience in a higher education setting
- Ability to work efficiently in a fast-paced work environment, with demonstrated multitasking and problem-solving skills
- Excellent interpersonal, written, and verbal communication skills
- Ability to work independently and within a team-oriented setting, use discretion, and apply judgment
PREFERRED QUALIFICATIONS
- Strong computer skills with knowledge of Microsoft Office, enterprise resource planning tools, and the FAFSA Partner Portal, COD, and NSLDS
- Thorough knowledge of Federal and New Jersey State financial aid policies
- Knowledge of Colleague (Ellucian) computer system or a similar platform, experience in the use of technology, query software, and financial aid databases and tools
SUPPLEMENTAL INFORMATION
Two (2) positions available
SCHEDULE: Monday - Friday, 8:30 a.m. to 4:30 p.m., with occasional evenings and weekends
Must be willing to travel.
RETIREMENT: Pension Eligible
NJ First Act
Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.
Equal Opportunity Employer
Middlesex College is an equal opportunity employer and prohibits discrimination on the basis of race, creed, color, national origin, ancestry, age, gender, marital status, familial status, religion, affectional or sexual orientation, atypical hereditary cellular or blood trait, genetic information, liability for service in the armed forces of the United States, or disability.
Affirmative Action and Compliance Statement
Middlesex College is firmly committed to a policy of Equal Opportunity and Affirmative Action. The College will implement this policy to assure that the educational programs, activities, services, benefits and employment opportunities offered by the College are available to all persons regardless of sex, race, creed, national origin, ancestry, nationality, color, marital status, civil union or domestic partnership status, affectional or sexual orientation, gender identity, age, handicap (and/or disability), service in the armed forces, atypical hereditary cellular or blood trait, genetic information, refusal to submit to genetic tests, or refusal to make available results of genetic tests, in accordance with State and Federal laws. All employees and students are expected to accept these principles and to reflect their spirit in everyday relationships with fellow employees and students. Inquiries regarding compliance may be directed to the Affirmative Action Officer, Middlesex College, Chambers Hall, 2600 Woodbridge Avenue, Edison, New Jersey 08818-3050.