Finance Specialist III

The Vermont Judiciary is seeking a detail-oriented and analytical professional to serve as a Finance Specialist III based in Montpelier. This position performs advanced-level accounting and fiscal work involving the maintenance, review, reconciliation, and reporting of financial records to ensure compliance with accepted accounting principles and standards.

This role will focus primarily on financial administration and oversight for the Judiciary’s grant-funded programs. The ideal candidate will bring experience working with grant funding, including financial tracking, reporting, compliance monitoring, and reconciliation of grant expenditures. Experience preparing or supporting grant-related financial reports and ensuring compliance with funding requirements is highly desirable.

The position may also involve a broad range of accounting and bookkeeping responsibilities across multiple complex fiscal programs. The Finance Specialist III works under the general supervision of the Finance Manager and requires strong technical accounting skills, attention to detail, and the ability to interpret and apply financial policies and procedures.

Desired Knowledge and Skills

• Experience working with grant funding administration, financial tracking, and reporting strongly preferred
• Thorough knowledge of fiscal procedures, including automated fiscal recordkeeping systems and electronic spreadsheets
• Working knowledge of basic contract requirements
• Working knowledge of cost allocation practices and procedures
• Ability to perform mathematical computations with speed and accuracy
• Ability to establish and maintain financial controls and system integrity
• Ability to interpret and apply complex rules, regulations, and procedures
• Skill in preparing accurate financial and statistical reports
• Strong organizational, analytical, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines

This is a full-time position located in Montpelier, Vermont. Upon completion of an initial training period, the employee can request a Vermont-based hybrid work schedule. Starting salary is $24.59 per hour. The limited-service term will end 12/31/2029. The Finance Specialist III is a non-exempt Judicial Branch position equivalent to pay grade 21. The State of Vermont’s total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 vacation days earned per year, 12 sick leave days earned per year, 13 paid holidays each year
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low-cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Minimum Requirements

High School diploma or equivalent AND three (3) years or more of experience in accounting, bookkeeping or technical level fiscal experience that involved the calculation, recording and maintenance of accounting or financial records.

OR

Completion of a vocational/technical training program in business, office administration, financial support or related area AND two (2) years or more of experience in accounting, bookkeeping or technical level fiscal experience that involved the calculation, recording and maintenance of accounting or financial records.

OR

Associate's degree in accounting, business administration, office administration or a related field AND one (1) year or more of experience in accounting, bookkeeping or technical level fiscal experience that involved the calculation, recording and maintenance of accounting or financial records.

OR

Two years or more of full-time college coursework in accounting, business administration, office administration or a related field AND one (1) year or more of experience in accounting, bookkeeping or technical level fiscal experience that involved the calculation, recording and maintenance of accounting or financial records.

OR

One (1) year or more as a Financial Specialist II with the State of Vermont.

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Summary of Duties

• Performs technical accounting duties such as making cost allocations to various cost centers and auditing financial documents for state and federal programs, special projects, grants, infrastructure projects, or capital construction projects to ensure compliance with specifications.
• Compiles financial data for the preparation of financial reports.
• Prepares budget for an office, or program. Prepares financial schedules.
• Posts, balances and reconciles accounting records. Processes financial transactions, disbursements, receipts either manually or by data processing methods.
• Processes financial transactions, disbursements, receipts, expenditures and fund transfer requests. Makes corrections in accounting records.
• Performs and edits financial and statistical analysis for review.
• In a small department prepares and maintains accounting systems.
• In a larger department may assist professional staff in preparing and maintaining accounting systems.
• Maintains inventory records.
• Calculates accounting adjustments.
• This position is responsible for all duties defined and other duties as assigned such as training other employees.
• The job entails the operation of various types of electronic equipment and new equipment may be introduced at any time.

Scheduled hours of work generally conform to public court hours, but assignments may extend beyond those hours. Occasional travel to other courts within the State of Vermont may be required. Travel will be reimbursed according to State policies. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature. Job Code # 25087

The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills in all state government positions. The Judicial Branch is committed to a policy of equal employment opportunity, and the recruitment process is designed to treat all applicants equitably.

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